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2026-10-05 In blog

[Company Relocation] How to Plan? A Comprehensive Guide to Company Relocation Costs, Procedures, Preparations, and Office Renovation

After a company decides to relocate, there are often more things to deal with than expected. In addition to moving desks, files, and computer equipment to the new address, there are also issues to be addressed simultaneously, such as the space allocation, renovation work, network, access control, air conditioning, and employee move-in arrangements.

If the company has a large number of employees, the relocation may also disrupt daily operations. Therefore, administrative or relocation personnel usually need to handle budgets, schedules, equipment inventory, and cross-departmental communication simultaneously.

So where should a company relocation begin? How do you estimate company relocation costs? How far in advance should you prepare for an office relocation?

This article outlines the main tasks before, during, and after a company relocation, and includes time planning, cost breakdown, and a relocation checklist, making it easier for companies to track the overall progress when planning their new offices.

How to estimate company relocation costs? First, break down the costs of relocation and the new office.

Company relocation costs typically include more than just the transportation fees charged by the moving company. If the new office requires renovation, costs for design, engineering, furniture, network, and equipment must also be included.

Therefore, before formally requesting a quote, the expenses can be divided into several categories to create a preliminary relocation budget for the company.

What are the costs involved in moving a company? Let's break down the expenses into several categories.

Businesses can start by taking stock of the following aspects:

Fee Categories	Main content	Does every company need this?
Moving fee	Disassembly, assembly, and transportation of furniture, documents, and equipment	Usually required
Office renovation	Partitions, flooring, ceiling, lighting, etc.	Depending on the condition of the new office
office furniture	Office desks, chairs, storage cabinets, etc.	Depending on the condition of existing furniture
Network and Low Voltage	Internet, telephone, access control, etc.	Most companies need to confirm
Equipment Engineering	Electricity, air conditioning, video conferencing, etc.	Depending on the company's equipment
Cleaning and miscellaneous items	Cleaning and supplies before and after relocation	Usually required

The advantage of doing this is that you can avoid only getting a "moving quote" and then finding that the total budget has exceeded the original expectations when subsequent projects are added.

How to budget for company relocation? You can use this method to estimate first.

If you don't have a formal quote yet, you can create a simple budget model first:

Company relocation budget = moving costs + renovation work + furniture and equipment + network and low-voltage electrical systems + cleaning and miscellaneous expenses + contingency fund

This is a preliminary planning approach and does not represent a uniform pricing formula for the market.

One of the more difficult aspects to estimate in advance is office renovation. If the existing space already has suitable partitions, lighting, and mechanical and electrical equipment, the project may be relatively simple; however, if a new layout is required, the design and construction must be incorporated into the relocation schedule.

Additionally, a contingency fund can be set aside in the budget to cover any additional expenses that may arise during the relocation process, such as equipment repairs, furniture that doesn't fit, or additional construction work.

Company relocation case study: How to budget for reorganizing an office for 30 people?

Suppose a company with about 30 employees is preparing to move to a new office. Some of the existing office furniture will be used, but the new space needs to be redesigned, including meeting rooms, seating areas, and common areas.

Before issuing a formal quote, you can first create a budget sheet as follows:

project	estimation method
Moving	Please inquire about the quantity of furniture and equipment and the moving distance.
furnish	Inquire about pricing based on new office space and project scope.
furniture	After taking inventory of the existing furniture, only the parts that need to be added are estimated.
Network and Low Voltage	Confirm based on network, access control, telephone, and other requirements.
equipment	Estimate based on actual office equipment and engineering needs
Miscellaneous branches	Cleaning, supplies and other relocation expenses
Reserve Fund	Reserve space for engineering or equipment changes

We don't use a direct figure of "how much per ping" because office conditions vary greatly. Two offices of the same size may have completely different costs due to differences in original equipment, partitions, and level of decoration.

Therefore, a more reliable approach is to first clarify the requirements and then ask design, engineering, and relocation-related vendors to provide quotes.

How should the company relocation process be arranged? It is recommended to start planning 8-12 weeks in advance.

If the company only needs to move furniture, the preparation time may be relatively short; however, if it involves a new office, renovations, or equipment adjustments, it is not advisable to wait until a few days before the move to start.

The following is a company relocation timeline for reference. Actual dates will vary depending on company size, renovation progress, and lease terms.

Company Relocation Timeline

time	Main tasks	Recommended items for confirmation
8-12 weeks before relocation	Confirm relocation needs	Number of employees, budget, floor space and work mode
6-8 weeks before relocation	Confirming the new office plan	Seating, meeting rooms, storage and common areas
4-8 weeks before relocation	Design and Decoration	Partitions, lighting, electricity, air conditioning and internet
3-4 weeks before relocation	Equipment and supplies inventory	Which should be retained, phased out, or repurchased?
2-3 weeks before relocation	Confirm moving arrangements	Moving date, furniture disassembly and assembly, and large equipment
One week before the relocation	Final preparations	Packaging, labeling, data backup and device verification
Relocation Day	Transportation and Positioning	Furniture, equipment and important documents
After moving in	Testing and Adjustment	Network, equipment, access control and employee usage status

If the new office requires significant renovations, the design and construction timelines should be moved forward, rather than scheduling the renovations and moving at the same time.

The first stage of company relocation: First, determine why you need to move.

The reasons for the relocation will affect the subsequent planning of the new office.

For example, if a company is relocating due to an increase in the number of employees, it needs to pay attention to future seating needs; if it wants to improve the working environment for employees, it can re-examine meeting rooms, rest areas, and public spaces; if it is a corporate brand upgrade, the office design may need to be aligned with brand identity and customer reception needs.

Therefore, it is recommended to write down "what problems exist in the current office" before starting to look for a new office.

This requirements record can also be provided to the design team as a basis for subsequent space planning.

Phase Two of Company Relocation: Confirming New Office and Renovation Needs

Once a new office is found, it's possible to further confirm whether the space meets the company's actual needs.

In addition to the floor area, you should also observe the column placement, natural lighting, floor height, elevators, toilets, air conditioning, and existing partitions. If renovation is required, you should also confirm whether the power, lighting, internet, and access control systems are compatible with the new layout.

If the space configuration can be completed before construction, it will be easier to arrange the moving of furniture and equipment later.

The third phase of the company relocation: renovation, inspection, and formal move-in.

Once the construction of the new office is completed, the scope of the project should be confirmed before furniture and equipment are brought in.

During the acceptance inspection, in addition to checking the exterior of the decoration, lighting, sockets, network, air conditioning, access control, and conference equipment should also be tested. If any problems are found, they can be addressed before employees officially move in.

Once it is confirmed that the environment and equipment are in good working order, the relocation of employees can be arranged, which can reduce the need for construction or waiting for equipment after the move-in.

What preparations are needed for a company relocation? A comprehensive list of company relocation checklists and precautions.

The most common problem during company relocation is that different departments handle things separately, but no one is ultimately responsible for confirming the overall progress.

Therefore, in addition to creating a company relocation list, it is also recommended to designate a key person in charge to coordinate the needs of administration, IT, human resources and other departments.

Company relocation checklist: Furniture, equipment, and documents must be inventoried first.

Before moving, you can do a complete inventory and divide the items into three categories: "keep, discard, and new purchase".

category	Confirmation is required before relocation
office furniture	Should the tables, chairs, cabinets, and conference table be retained?
Computer equipment	Computers, monitors, laptops, printers
Network equipment	Router, switch, network cable
document	Contracts, financial documents, personnel files
Public facilities	Refrigerator, water dispenser, microwave oven
Conference equipment	Projectors, screens, video equipment
Personal items	Employee desktop items and personal documents

After the inventory is completed, each box or piece of equipment can be labeled with its department and location. For example, "Marketing Department - Area A - Box 3". When the movers arrive at the new office, they can locate the box according to the label, reducing the time spent searching for items again.

Important things to note when relocating a company: Don't wait until the move is complete to deal with network, electricity, and access control systems.

Office furniture can be installed gradually, but if the network and power are not ready, employees may not be able to work properly.

Therefore, before relocating, the network installation schedule for the new office, as well as the locations of routers, switches, access control systems, and other equipment, should be confirmed. If the company has servers or other critical equipment, the methods for moving, backing up, and reactivating them should also be confirmed in advance.

Power is also a factor to consider. When computers, monitors, printers, and conference equipment are used simultaneously, it's necessary to confirm that the sockets and power supply configurations meet the actual usage requirements.

Before moving offices, it's best to arrange an "instantaneous check."

Before officially moving all employees into the new office, a test can be arranged first.

The administrative or IT personnel should conduct checks based on the actual work situation, such as turning on the computer, connecting to the network, using the printer, testing the conference equipment, swiping the access control, and confirming the air conditioning and lighting.

If the company adopts a hybrid work arrangement, it's also a good opportunity to confirm whether the seating and shared spaces are suitable for employees' actual usage patterns.

This step doesn't take much time, but it can help identify many minor problems that might arise after the relocation.

When is the right time to redesign the new office space during an office relocation?

Company relocation is often an opportunity to re-examine the office environment.

For example, the original office may already have problems such as overcrowded seating, insufficient meeting rooms, inadequate storage space, or poor workflow between departments. If you simply move all the original furniture to the new address, these problems may also be moved along with it.

Therefore, when planning a new office, you can start by thinking about "how people work".

Seating arrangements based on employee numbers and work patterns

Fixed seating, flexible seating, and hybrid workspaces have different space requirements.

Companies with a high proportion of fixed seating need clearly defined individual work areas; companies that adopt a hybrid workspace can add shared work areas, meeting spaces, or informal communication areas.

These differences all affect how office space is used.

Meeting rooms and public spaces should also be included in the planning.

An office is not just a place for employees to sit.

If a company frequently needs to receive clients, the entrance, reception area, and meeting rooms need to be clearly planned; if employees need to have long-term team discussions, more space suitable for group communication can be added.

Tea rooms, rest areas, and storage spaces are also easily overlooked. In actual planning, the area can be allocated according to the number of employees and frequency of use.

Office renovation should be planned before moving.

If you've decided that your new office needs renovations, it's best not to wait until the lease starts before hiring a design company.

The reason is that design, discussion, modification and construction all take time, and the renovation content will affect the location of subsequent furniture and equipment.

Confirming the space plan in advance also lets the moving team know which furniture needs to be kept and which equipment needs to be updated, avoiding the discovery of size or location mismatches only after the renovation is completed.

B-Studio | Thinking ahead before the company relocation: starting with the planning of the new office

Looking to redesign your office space? Contact us now!B-Studio Contact us! BSTUDIO's integrated services aim to simplify the complex processes and information required for construction. Through integrated services, everything from building exteriors, landscaping, interiors, lighting, and furniture to building permit applications is handled through a single, streamlined window, providing each client with a personalized and streamlined service process.

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2026-09-15 In blog

Office Rental Considerations | Complete Guide to Office Rent, Differences Between Grade A/B/C Offices, and Lease Templates

For startups or small and medium-sized business owners looking for office space for the first time, renting an office can be a daunting task, starting with a series of unfamiliar questions. These range from choosing the right location and estimating rent to deciding between renting a personal office, a small office, and more.Business CenterWhat exactly are the differences between them? Even finding a template for an office lease and what documents are needed for registration can leave you feeling lost before signing. This article, compiled by professional interior design firm B-Studio, outlines key points for renting an office, from selection criteria and office classifications to lease terms and registration procedures, helping you clarify all the questions you need to ask before signing.

How to Choose an Office for Rent? Master These 8 Key Points

When looking at a space, it's easy to focus only on the two numbers: the size of the space and the rent. However, problems often arise after you actually move in, and these are often details that you didn't pay much attention to at the time. Here are 8 key points that you can check one by one when you actually show the space.

Transportation and Geographical Location

The convenience of a location directly impacts employee retention and client visits, as employees commute daily and clients occasionally visit. When viewing properties, it's advisable to calculate the actual walking time to the nearest MRT station or bus stop, rather than just looking at the distance on a map. If the team is accustomed to using motorcycles, it's also worth confirming the availability of motorcycle parking nearby.

Office rent and area budget

There's no fixed price for office rent; even within the same area, prices can vary significantly depending on location, floor, and building age, leading many to underestimate their budget. According to... CBRE Taiwan's Taipei office market report Q2 2026. In Taipei, the average rent for Grade A and Grade B offices has rebounded to NT$3,118 and NT$1,967 per ping (3.3 square meters) respectively, a difference of over NT$1,000 per ping, demonstrating the significant impact of grade selection on total rent. Rather than simply comparing the price per ping, a more practical approach is to multiply the rent per ping by the required area to calculate the actual total monthly rent, and then compare this to the company's current operating costs.

Network and Office Equipment

The more your work style relies on the cloud and video conferencing, the more important network quality becomes. When viewing a property, you can directly open a speed test app on your phone (e.g., SpeedtestClick "Start Test" to see the actual upload and download speeds. For general office needs, a download speed of at least 50Mbps and an upload speed of no less than 10Mbps are recommended. If the team needs to set up an internal server or monitoring system, you should further confirm whether the power capacity and wiring configuration can support it. You can also ask if there is any basic furniture and photocopying equipment available on site.

Spatial planning and future expansion flexibility

The space you need now may not be enough next year. So, whether the layout can be adjusted is something many people regret not asking about after signing the contract. When showing a property, pay attention to whether the partition walls are lightweight or solid, and whether the configuration of the meeting room and rest area is reasonable. Choosing a space where you can partially modify the partitions in the future without having to move the whole place will actually save you money in the long run.

Lighting and sound insulation

The presence or absence of natural light during the day subtly affects the entire team's work performance and can also save on lighting electricity. Soundproofing is another easily overlooked but very practical issue, especially for teams that frequently hold video conferences externally and discuss projects internally. The thickness and material of partition walls can vary greatly. A simple test is to have the agent stand in the next room and make a phone call or play music at a normal volume, while you remain in your seat and feel the degree of sound penetration. If you can still clearly hear the conversation through a wall, it means the soundproofing is poor. This is more accurate than simply visually assessing the partition wall material.

Access control and entry security

Offices store not only equipment, but also client data and company documents. Controlled access is a fundamental yet easily overlooked aspect. Check if the building has access cards or keypad locks, and whether public areas are covered by surveillance cameras. If it's a shared office space, ask if you can apply for a private locker or a separate office locker.

Air Conditioning Configuration and Cost Calculation Method

The sweltering heat in summer is a problem many people regret signing contracts for, usually because they didn't clarify the operation and billing methods of the air conditioning. Centrally air-conditioned buildings may have fixed on/off times and temperature restrictions, while individual air conditioners offer more flexibility, but the electricity costs must be borne by the individual. If the team often works overtime until late at night, it is essential to confirm in advance whether there will be extra charges for using the air conditioning outside of the standard hours.

Property Management and Environmental Atmosphere

For the same area and rent, the quality of property management can make a big difference in the actual user experience. Whether the public areas are kept clean, whether there are enough toilets to accommodate the number of people, and how efficiently the management team handles problems—these seemingly trivial details are actually reflected in the mood when people walk into the office every day, and are often the first impression that customers have of the company.

The following is a condensed version of the 8 key points for property viewing checklist, which can be checked off item by item during the actual viewing.

Showing inspection items	Confirmation method
transportation	Actual walking time at MRT/bus stops
rent	Unit price × area, converted to total monthly expenditure
network	On-site speed test app, download speed of at least 50Mbps.
Flexibility of the pattern	The material of the partition walls and whether they can be adjusted in the future.
Sound insulation	Ask someone to talk/play music next door for testing.
Access Control	Are there access cards and surveillance camera coverage areas?
air conditioner	Is there an extra charge for use during overtime hours?
Property Management	Cleanliness of public areas and efficiency of counter service

Image source: self-made image.

What is the definition of a Class A office? What are the differences between a Class B and Class C office?

When renting an office, you often hear terms like "Office A," "Office B," and "Office C." This is a long-standing grading practice in Taiwan's commercial real estate market. It is not a mandatory standard under regulations, but a way of distinguishing offices based on market consensus among commercial real estate brokers.

Grade A offices are typically located in prime commercial areas, used solely for office purposes, have excellent property management, a substantial floor area, and are often owned by a single entity. While these offices command higher rents, they represent a valuable investment for companies seeking a positive corporate image, brand credibility, or even those hosting international guests. Companies choosing Grade A offices are usually established, prioritize both aesthetics and internal work quality, and tend to have less flexible lease terms.

Grade B offices are mostly located in convenient but not prime locations. They are older but well-maintained, with decent facilities and management. They are currently the most mainstream choice in the market, suitable for growing small and medium-sized enterprises or established teams planning to relocate. Grade B offices offer diverse layouts and rents that are within the acceptable range for most businesses. When choosing a Grade B office, pay special attention to the stability of the property rights structure and management services.

Class C offices are mostly located in less desirable areas, in older buildings, and with lax management. Some are even converted residential properties for commercial use. Although the rent is low, security, soundproofing, and equipment often need to be improved by the applicant. They are suitable for short-term flexible use by teams of 1 to 3 people. If your business involves frequent visitor reception or your equipment has high requirements for power and network stability, it is recommended to conduct a risk assessment before choosing this class, rather than simply deciding based on the low rent.

The ownership structure actually affects maintenance efficiency. Grade A offices are mostly single-ownership, with centralized decision-making, resulting in faster handling of issues with common facilities. Grade B and C offices are often owned by multiple people; adjusting common area usage rules or undertaking major repairs requires consensus among all owners, potentially leading to longer processing times. To assess the ownership structure, you can ask the agent to show the building certificate during the viewing, or you can do it yourself.Ministry of the Interior National Land Administration Electronic Transcript SystemApplying for a building transcript online confirms whether the registered owner is one person or multiple people. For property management quality, you can directly observe whether the maintenance records posted in the elevators are recently updated, the responsiveness of the building's front desk or security guards, or even directly ask the management committee or property company how often they patrol common areas. These are all more concrete and reliable than simply visually inspecting cleanliness. Currently, Taiwan lacks a dedicated public evaluation platform for commercial property management. A more practical approach is to directly ask existing tenants in the building to share their experiences, or search for reviews on Google Maps by searching the building's name.

Comparison table of three levels of offices

project	Grade A Office	Class B Office	Class C office
Location	core business district	Convenient transportation, but not in the most prime location.	average location
Building conditions	The building is relatively new and has higher specifications.	It is relatively old and well-maintained.	The building is relatively old
rental level	higher	medium	lower
Property Management	Complete	A certain level	Loose or unmanaged
Suitable for	Companies that value brand image	Growing small and medium-sized enterprises	Small teams with limited budgets

There's no absolute good or bad among the three levels; choosing a level is more about answering the question, "What does your company value most at this stage?" If your team is still validating its business model and meticulously calculating every expense, then making do with less-than-ideal office space is fine. However, if you already have a stable clientele and need to build professional trust through the space itself, then image costs beyond rent are worth considering. Before actually signing a contract, it's still recommended to confirm each of the selection criteria mentioned earlier, and not make a decision solely based on the level label.

Which is the best choice: renting a personal office, a small office, or a business center?

Besides office class, there are many other options for renting office space. Renting a personal office, a small office, or a business center all suit different needs and have different cost structures. Choosing the right type can make your budget and needs more aligned.

Renting a private office is suitable for freelancers, consultants, or small teams of 1 to 2 people. The advantages are independent space and privacy, and the cost is much lower than renting an entire floor, making it suitable for individuals who are still testing their business models and don't currently need a large number of meetings or receptions. The disadvantages are limited shared facilities, and if the team needs to expand in the future, the space is less flexible, usually requiring finding a new location.

Renting a small office is suitable for teams of 5 to 15 people. When planning, you should consider meeting space, traffic flow, and flexibility for future expansion. It is recommended to choose a space with a regular layout and adjustable partitions to avoid having to relocate when the team expands in the future. It is also advisable to properly separate the reception area from the work area to maintain a professional image.

The biggest advantage of renting a business center is that it's move-in ready, with services such as utilities, internet, meeting rooms, and company registration mostly included in the rent. Lease terms are also more flexible, making it suitable for startups or companies still testing the market. The limitations are that the space is mostly shared, offering less customization, and the unit cost for long-term use may be higher than a regular office. If a company has entered a stable growth phase and needs to build its own brand image, it will usually consider subletting a regular office.

Comparison table of three types of office rentals

project	Rent a private office	Rent a small office	Rent a business center
Suitable number of people	1 to 2 people	5 to 15 people	Adjust flexibly according to the plan
Flexible area	Low	middle	high
Decoration freedom	middle	high	Low
Rental conditions	Deposit as the main component	Deposit + Renovation Period	Entry requires only a small deposit
Cost structure	Fixed monthly rent, lower cost	You need to pay for the decoration and equipment yourself.	All-inclusive pricing, flexible but with higher unit prices.

Important things to note when renting an office: 5 details you can't ignore before signing the contract

After selecting a space and negotiating the rent, these next few details are equally important and should not be overlooked, as they may lead to additional costs or risks after signing the contract.

Does it comply with building and fire protection regulations?

Even if you like the space, it must be legally usable. Ask the landlord to show the occupancy permit to confirm whether the registered purpose is office or commercial. If it's a subdivided unit from an entire floor, check whether the partitioning work was legally approved and whether it obstructs escape routes. For fire safety, check for fire extinguishers, emergency lighting, sprinkler systems, and the most recent fire safety declaration record to avoid discovering non-compliance after moving in, which could cause problems with subsequent registration and tax filing.

Are there any hidden fees outside of the rent and contract?

Many people only look at the monthly rent when comparing prices, only to find after signing the contract that the actual expenses are much higher than expected. The items that truly affect the total cost usually include:

Building management fees cover public services such as security, cleaning, and elevator maintenance.
For water, electricity, and air conditioning, some charges are based on actual usage, while others are included in the rent as a fixed fee.
Are the internet and telephone lines something I apply for myself, or are they already included in the service provider's plan?
Do shared equipment such as meeting rooms and photocopiers require additional fees for use?
When problems arise during interior cleaning and equipment maintenance, who is responsible?

Are there reasonable breach of contract and termination clauses?

No one wants to use breach of contract clauses when signing a contract, but precisely because they are rarely used, the biggest losses occur when they are needed. Make sure to clarify the conditions for early termination and how penalties are calculated before signing, especially for startups where operations are already highly volatile. It's advisable to negotiate for relatively reasonable clauses that are not excessively punitive.

Is there a risk of subletting by a third party?

Property with seemingly attractive rental terms is sometimes actually sublet by a sublessor. In such cases, the tenant's protection is much weaker than if they signed directly with the landlord. If a dispute arises between the original landlord and the sublessor, or if the landlord decides to reclaim the space midway through the lease term, the tenant may be forced to move out temporarily, or even face water and electricity outages, which can significantly impact their business. To avoid this risk, before signing a contract, proactively request the landlord to show the building title deed to confirm that the person signing is the property owner. If it is indeed a subletting arrangement, be sure to see a formal authorization document from the landlord.

Can you provide a formal invoice or receipt?

For rental expenses to be properly recorded and taxed, the landlord must be able to issue legal invoices. It is recommended to confirm several key points first: whether the landlord is renting under a company name or an individual's name, and whether they can issue three-part invoices or official receipts regularly. If the landlord cannot provide any legal invoices at all, there may be doubts about the tax or legality of the rental of such spaces, and extra caution should be exercised before signing a contract.

Image Source Official website

Key clauses in a sample office lease – read carefully before signing.

The Taipei District Court Notary Office's frequently used download section offers a PDF template of a notarized office lease agreement (for commercial use), which is currently the most relevant government document to meet office leasing needs.

Downloads from the Taipei District Court Notary Office in Taiwan (for notarizing house rental contracts for business purposes)

It's important to note that this document is intended to be submitted alongside the notarization application. It's best used to check if the terms and conditions are complete, and it's not recommended to use the entire document as the official lease. Even if you don't plan to have it notarized, you can still refer to the terms and conditions to check if your prepared office lease is complete. Most local court notary offices provide similar business templates.

Regardless of whether you drafted the lease or the other party provided it, you should at least confirm that the following items are clearly written before signing:

What is the length of the lease term, and what are the methods and conditions for renewing the lease upon expiration?
The amount of rent, and whether there is a future adjustment mechanism and what the maximum increase is.
How much deposit should be collected, and what acceptance standards must be met upon termination of the lease for a full refund?
How is the scope of use for public facilities, such as meeting rooms, parking spaces, and public rest areas, calculated?
How should repair responsibilities be divided? Which situations are the landlord's responsibility, and which are the tenant's own obligations?

To determine if a clause is clear enough, use the presence of specific figures or timeframes as a standard. For example, a clearly written deposit refund clause will specify that the deposit will be refunded within 14 working days from the termination date, after deducting reasonable losses. If the contract only states that the deposit refund is determined based on the actual situation, this vague wording without a timeframe or standard is something you should proactively request the other party to clarify before signing. The same judgment method applies to penalty clauses. A clear version will directly state that it is calculated as a fixed percentage of the total rent for the remaining lease term, such as 20%. A vague version will only state that the penalty is determined based on actual losses. This kind of wording means that the specific amount will only be known when the contract is actually terminated, which means leaving uncertainty to be dealt with at the last minute.

When considering termination clauses, pay attention to the advance notice period and the compensation the tenant can receive if the landlord unilaterally breaches the contract (e.g., by prematurely reclaiming the space). Before formally signing the contract, it is advisable to consult a lawyer or commercial broker to review the terms to ensure they meet your actual needs. The content provided in this article is for reference only and does not constitute formal legal advice.

How to register for office rental? Application requirements and document preparation.

For startups, renting and registering office space is often the most challenging step in the entire preparation process. Whether the space can be legally registered affects the entire process of company establishment, bank account opening, and subsequent tax filing. Ultimately, the key to registration lies in the intended use of the business license.

Some buildings are essentially residential, or have unclear ownership or are illegal additions. Such spaces may not be legally used to register a company. It is recommended to call the local building management office or commercial department to confirm whether the address is eligible for registration.

Before formally signing the contract, you can proactively request the following documents from the landlord or operator: a copy of the building title deed, a occupancy permit, proof that multiple companies can be registered at the same address, a formal authorization document from the owner if the space is being sublet, and the most recent utility bill (water, electricity, or management fee) receipts. Having these documents prepared in advance will usually make the registration process much smoother and can also mitigate the risk of your application being rejected by the authorities due to issues with ownership or usage.

To summarize, renting an office, from viewing the property to signing the contract, can be roughly divided into four stages:

stage	What to do	Key points to confirm with the landlord/agent	Common risks
1. On-site viewing	Check each of the 8 key selection criteria one by one, and write down any verbal commitments made.	Internet speed, overtime air conditioning billing method	The conditions of the business's verbal guarantee were not written into the contract.
2. Confirm ownership and use	Please ask the landlord to provide the building title deed and verify that the signatory is indeed the property owner.	Does the signatory equal the owner of the title deed?	Unclear property rights or subletting by a second landlord
3. Review the lease terms	Check if the lease term, rent adjustment, deposit refund, and penalty for breach of contract have specific figures and time limits.	The management fee includes the project details, the method of calculating water and electricity billing, and how to calculate the penalty for early termination.	The terms and conditions were vaguely written, leading to conflicting interpretations when moving out.
4. Prepare registration documents and formally sign the contract.	With all required documents such as property ownership certificates, business licenses, and authorization documents prepared, and the address confirmed, company registration can be processed.	Have all the required registration documents been prepared?	The application was returned due to incomplete documentation.

It is advisable to write down the key sections that you can confirm with the landlord/agent when you actually view the property, and compare them item by item with the lease terms you receive later. This will usually help you find any vague or inconsistent clauses.

A Must-Read for Office Rental Beginners! A Comprehensive Compilation of Frequently Asked Questions

Q1: What is the general market price for office rent?

There is no single, universally applicable figure; actual market rates vary significantly depending on location, floor, and building grade. Currently, the monthly rent for Grade A and Grade B offices in Taipei City generally ranges from NT$2,000 to NT$3,200 per ping (3.3 square meters), but individual properties may require separate evaluation based on their specific conditions.

Q2: What are the differences between renting a personal office and renting a business center?

Renting a personal office provides a small, independent, and relatively enclosed space with good privacy; renting a business center, on the other hand, is an integrated service managed by the operator, with company registration, utilities, and meeting rooms mostly included in the rent, offering greater flexibility, but relatively limited freedom in customizing the space.

Q3: How long does an office lease usually last?

Traditional office leases are mostly between 1 and 3 years, while business centers or co-working spaces, due to their flexibility, can usually offer monthly or even daily rental options, allowing companies to choose the appropriate lease length based on their current stage of development.

Q4: If the company expands in the future, can the lease be adjusted?

It is advisable to ask the landlord about flexible expansion mechanisms before signing a contract, such as whether there is space in the same building or on the same floor that can be rented out, and whether the size of the space can be adjusted midway, so that the company will not have to relocate completely after it grows.

Q5: Is it mandatory to rent a Grade A office for office registration?

No. As long as the space's occupancy permit specifies office or commercial use, a Class B or Class C office can be registered as a company. The choice of which class to use depends primarily on budget and brand image considerations, and has no direct relation to whether registration is possible.

Image Source Official website

After renting an office, we recommend B-Studio for space design.

After the lease is negotiated and registration is completed, the next crucial decision is actually space design. The same area and rent can bring completely different brand image and work efficiency to a company through different design plans. Office space is not only where employees work every day, but also the first impression customers have of the company. Good design can make brand value concretely presented in the space, and can also make the team work more smoothly in terms of circulation, lighting and functional configuration.

Whether it's a headquarters office, a technology company, a startup team, or a growing enterprise preparing to expand, B-Studio can tailor-make an office environment that combines brand image, spatial functionality, and work efficiency based on the company's brand positioning, work mode, and future development needs, ensuring that every design truly meets the company's operational requirements.

B-Studio boasts a team of nationally recognized architects with 20 years of practical experience. Their work has garnered numerous international design accolades, including the German iF Design Award, the Italian A' Design Award, and the Japanese GOOD Design Award. They offer a comprehensive, turnkey service from design to construction, encompassing spatial planning, MEP (Mechanical, Electrical, and Low-Voltage) integration, and fire safety compliance applications.

If you are preparing to rent an office, or have already signed a contract and are ready to enter the design phase, you are welcome to...Contact B-StudioLet a professional team help you transform your rented space into an ideal office that truly meets the needs of your brand and team.

How to design a marketing office? 5 key planning points to create an open-plan office that inspires creativity.

Many marketing companies have adopted open-plan offices in recent years. Through flexible space configurations, they break down the sense of distance created by traditional cubicles, encouraging employees to exchange ideas and collaborate on projects more readily. This article outlines five key points for planning an open-plan office and analyzes case studies of newly established offices, guiding you step-by-step to create a free, vibrant, and team-oriented work environment.

Why do marketing companies prefer open-plan offices? Two key factors to know.

Marketing work emphasizes creativity, communication, and teamwork, which is why many marketing companies choose open-plan office designs to create a flexible work environment. Instant communication and improved collaboration efficiency are two key advantages of open-plan offices. Let's delve into the details of these advantages.

Instant communication

Marketing work requires team members to brainstorm together or communicate immediately when they have project ideas. Therefore, marketing companies are suitable for open-plan offices, which allow them to share creative ideas at any time without being restricted by space.

Improve collaboration efficiency

Marketing projects often require close collaboration among multiple departments. Open-plan offices, with most offices located on the same floor, reduce the likelihood of employees needing to work on other floors, improve cross-departmental collaboration efficiency, and accelerate information dissemination and project execution.

Planning an open-plan office? Master these 3 key design points first.

Open-plan offices are not just about reducing cubicles; more importantly, they are about creating a workspace that balances collaboration, focus, and efficiency, based on the team's work style and communication needs. Therefore, when planning, you can start from the following three key points.

Flexible adjustment of office openness

Open-plan offices need to flexibly adjust the degree of openness of the space according to the work and interaction needs of different teams.

For example, teams that need frequent communication, such as those in marketing and planning, can adopt a more open space configuration to facilitate immediate discussion and information exchange; while teams that need to concentrate to complete their work can use glass partitions to plan a semi-open workspace to reduce noise and visual interference, making the office environment closer to actual work needs.

Planning diverse micro-collaboration zones

In addition to fixed seating, small discussion areas, standing room meeting spaces, or semi-open communication areas can be planned in open-plan offices to provide teams with opportunities for quick discussions, brainstorming, and daily communication. By providing diverse workspaces, different usage needs can be met.

By configuring diverse workspaces, employees can choose appropriate areas based on tasks and situations, which not only improves collaboration efficiency but also avoids all discussions being concentrated in fixed seating areas.

Create sound zones and pair them with a quiet space.

One of the common challenges of open-plan offices is that sound can easily interfere with each other. Therefore, in addition to spatial configuration, it is recommended to take "sound" into consideration in office design and reduce mutual interference through sound zoning.

For daily work, open workspaces can be used; when online meetings, phone calls, or highly focused work are required, semi-open workspaces or silent phone booths can be used to concentrate activities that require a high degree of privacy and quiet in a specific area, reducing the impact of discussions on other employees.

A good open-plan office design should be configured with appropriate open, collaborative, and focused spaces according to different work scenarios, so that the office environment can truly support team work patterns.

Deconstructing 5 key spaces in an open-plan office to easily create an efficient and comfortable work environment.

Open-plan offices enhance team interaction and offer flexibility in space utilization. However, because open spaces are easily disrupted by others, it can affect focus. Therefore, when designing an open-plan office, it's recommended to configure independent or semi-open spaces for different work scenarios to create a work environment that balances efficiency and spatial functionality. So how should an open-plan office be planned to balance spatial functionality, efficiency, and comfort? Below are five practical spaces, from executive areas and meeting spaces to flexible work areas, to help you easily create a more efficient office environment that meets your company's needs.

Supervisor Space

While open-plan offices emphasize interactivity, managers may still need one-on-one communication or to handle important documents, so it's advisable to maintain a dedicated workspace for each manager. If the company is smaller or still wants to maintain an open and interactive atmosphere, glass partitions or semi-open seating can be used, providing managers with private workspaces while still allowing for immediate communication.

Meeting space

Marketing companies often need to make proposals, brainstorm, or negotiate with clients. Therefore, it is recommended that the size of the meeting space be planned according to the number of participants and the frequency of use. For example, a formal multi-person meeting room or a small discussion room for temporary discussions. Remember to provide projection equipment, video conferencing equipment, and sufficient power outlets to improve the practicality and convenience of the meeting space.

**Tip: If office space is limited, you can arrange meeting space using movable partitions or mobile furniture.**

Shooting space

Marketing and advertising companies often need to assist businesses in managing their social media presence, which may lead to frequent filming needs. Therefore, it is recommended to plan a shooting space and equip it with movable backdrops, lighting, photography equipment, and storage cabinets.

Flexible workspace

Different job tasks require different environments. Suitable workspaces can be created by using movable tables and chairs, sofas, or semi-open seating. For example, when high concentration is required, choose a quiet semi-open area; when conducting team discussions, move to an open communication area. This can improve space utilization and employee work efficiency.

Reserve space for expansion

Growing companies will mostly expand in the future. Modular or movable furniture can be used to reserve space for future expansion plans. This not only reduces the cost of renovation, but also allows the work environment to be continuously adjusted as the company develops, creating an office space with long-term benefits.

Further reading:Open office design: how to choose a working environment? The 4 major advantages and disadvantages of open offices are revealed!

Startup Office Case Study – Google Office

Startups often use Google as a benchmark because Google consistently creates functional and locally relevant workspaces for its global offices. The following analysis will examine how Google meets the diverse aspirations of modern businesses for workspaces from three perspectives: "work-health balance," "accessibility design," and "integration with local culture."

Work-health balance

Google is planning Office space in Bay View campusIt was discovered that a pleasant and focused environment is key to improving work efficiency. Therefore, the park incorporates a large amount of natural light and greenery indoors, ensuring that every seat offers a view of the outdoor scenery. In addition, a "full outdoor air ventilation system" has been introduced to continuously draw in filtered fresh air from outdoors, preventing excessive indoor carbon dioxide levels that can cause headaches and dizziness. Starting with the invisible aspect of air quality, a healthy and comfortable working environment is created.

Barrier-free space

In the case of Google's startup office in Taiwan, Google incorporated accessibility design into the space planning, such as automatic doors paired with access control card readers that are suitable for various heights.Meeting room marked with BrailleIt also provides meeting rooms that offer ample space for wheelchair users, allowing employees with different physical conditions to work, move around, and communicate freely.

Local cultural design

Beyond conveying corporate spirit, spatial design can also deepen the connection between a brand and the local city. Google's new Taiwan office is inspired by Taipei, transforming Taiwan's unique subtropical forests, color aesthetics, and traditional festivals into design language, allowing colleagues to feel a strong local character even in a highly functional office.

New office case study – Hitachi Office

Modern offices are not just workplaces, but also spaces that accommodate team interaction and communication. Designed by B-StudioHitachi OfficeFor example, from lighting and space configuration to communication flow, we will guide you on how to use your new home to transform it into a comfortable and functional office environment, creating a workspace that can enhance team cohesion and work efficiency.

Bright environment

A bright and comfortable office environment can bring employees a pleasant working experience. The Hitachi New Home office case study uses an open layout, natural lighting, and bright color scheme to allow natural light to fully extend into all areas of the interior, reducing the oppressive feeling of an enclosed space and allowing employees to maintain comfort and focus even during long working hours.

Enhance cohesion

In addition to focusing on individual workspaces, office design should also create public spaces where teams can naturally gather. The Hitachi New Homes office example makes good use of an open-plan break room, allowing employees more opportunities for natural interaction, bringing them closer together, building a sense of team belonging, and making the break space a place for employees to relax, communicate, and strengthen their connections.

cross-departmental communication

Traditional offices often have different departments located in different areas or on different floors, requiring frequent movement between departments for cross-departmental communication, thus reducing work efficiency. The Hitachi New Home office case study, through clear traffic flow planning and an open-plan layout, reduces spatial barriers between departments, enabling cross-departmental communication to extend beyond formal meetings. It also allows information and ideas to flow naturally in daily work, improving overall work efficiency and the potential for collaboration.

View actual photos of the Hitachi New Home office space:Hitachi Office

Two key design trends for startup offices: creating a friendly work environment

Technological advancements and generational shifts have led to a growing emphasis on employee comfort in startup office design. Let's explore three key startup office design preferences and work together to create a comfortable and fulfilling workspace for our employees!

Smart Office

With the widespread adoption of smart technologies, many companies are beginning to implement systems such as sensor-activated automatic lighting, smart temperature control, and air quality monitoring. These devices can automatically adjust the environment to its optimal state, significantly improving spatial comfort and reducing minor daily disturbances, allowing employees to focus more on their core tasks.

Healthy office

according to Deloitte's 2025 Statistical ReportAmong job seekers from Generation Y, 17.1% prioritize mental health, while this figure rises to 21.1% among Generation Z. This statistic indicates that modern job seekers are increasingly seeking a balance between work and mental well-being. Therefore, creating a healthy work environment has become a goal for companies. This can be achieved through various means, such as providing rest areas, gyms, or free counseling.

Answer 3 common questions about open-plan offices!

1. How much budget should I prepare for creating an open-plan office?

The renovation budget for open-plan offices is typically influenced by factors such as the size of the space, layout, building materials, and office furniture requirements. However, if there is a budget limit, it is advisable to list the budget constraints and necessary equipment before planning the open-plan office. Then, the designer can configure the space according to the size of the space and the number of users. This way, within the budget, the funds can be prioritized for projects that can improve employee productivity and user experience.

Taking an open-plan office for 15 people as an example, and selecting mid-priced office furniture, a rough budget estimate can be made using the table below:

pattern	We recommend referring to the designer's quote.
Building materials	We recommend referring to the designer's quote.
office furniture	Office desks and chairs	Approximately $225,000
office furniture	Personal storage cabinet	Approximately $67,500

**The prices shown in the table are the total cost for an office for 15 people.

2. How to reduce noise pollution in open-plan offices?

Suggested solutions typically include planning separate spaces for meeting rooms and phone booths, adding sound-absorbing panels to ceilings and walls to reduce interference caused by sound reflections, and using bookshelves or plants to appropriately partition spaces and reduce direct sound transmission.

3. Can we start working immediately after the office renovation is completed?

Not recommended. This is because after the renovation is complete, there may be issues such as equipment not being properly positioned or the environment not being clean.

B-Studio It is recommended that after the office renovation is completed, you first inspect and confirm that all office equipment is in normal working order, then carry out a comprehensive environmental cleanup, and finally allow enough time for the air in the office to circulate, ensuring that the environment is clean and the air quality is good, before arranging for employees to move in, so that employees can start working in a safe and comfortable new environment.

Further reading:[Office Layout] How to plan? 2 steps to teach you how to create a comfortable and efficient office space configuration!

Looking to plan an open-plan office? B-Studio creates innovative work environments for you!

For companies that value team communication and creative exchange, office design needs to be planned holistically, taking into account corporate culture, employee needs, and spatial functionality. Therefore, it is recommended to seek assistance from vendors with extensive design experience. For example... B-Studio Specializing in office space design and planning, our past projects include Universal Music, Houtong Cat Association, and Neihu Biotech Pharmaceutical Headquarters. We can help you create a work environment that combines aesthetics, functionality, and creativity, starting from your company's needs and brand characteristics.

2026-09-07 In blog, design trends, office design

How to create an efficient work environment in the tech industry? Five key design considerations and case studies.

With the rapid development of AI applications,Jones Lang LaSalleThe report indicates that in the first quarter of 2026, the transaction volume of Grade A offices in Taipei City increased by 6%, of which the technology industry accounted for approximately 25% of the demand for office upgrades, showing that the demand for office space from technology companies continues to increase.

With corporate growth and changing work patterns, tech industry offices are no longer just places for employees to work; they also need to consider collaboration efficiency, corporate image, and employee experience. What are the key design considerations for tech industry offices? Below, we'll use B-Studio's case studies of tech industry offices, IT offices, and corporate headquarters to help you understand how to create a high-performing work environment that meets your company's needs.

What are the trends in IT offices within the technology industry?

Amidst the global talent war and the rise of hybrid work environments, attracting employees to "want to come to the office" and maintaining high productivity has become a thorny issue for many tech companies. From flexible layouts that meet changing needs and deeply ingrained brand image displays to leveraging AI-powered tools to optimize operational efficiency, here are three key office design trends:

1. Flexible work arrangements are becoming mainstream, and spaces need to retain flexibility for adjustment.

With the shift towards hybrid work and work patterns, office spaces are moving from fixed seating to more flexible configurations:

Dynamic functional zoning: In addition to the standard open office area, lightweight "quiet cabins", "multifunctional thinking areas" and "standing discussion tables" can be configured to allow teams to seamlessly switch between deep focus and rapid collaboration.
Movable and modular furniture: The use of motorized partitions with wheeled rails, modular conference tables that can be disassembled and assembled, and even whiteboard walls that can be moved at will, allows employees to quickly reconfigure the space according to the size of the meeting that day.
Shared desks and flexible workstations: In line with the trend of hybrid work, employees do not enter the office every day. The design will reduce "fixed individual desks" and replace them with a combination of mobile workstations and personal lockers with passwords. The space saved can be transformed into a high-quality coffee bar, sofa discussion area or immersive rest corner, improving the overall space efficiency and making "entering the office" an anticipated experience of enjoying a beautiful environment, rather than a boring routine.

For tech industry offices, the number of employees and departmental configurations may change rapidly with business development, so the space design also needs to allow for flexibility for future expansion and adjustment.

2. From office spaces to brand displays, corporate image becomes a key design focus.

In the modern technology industry, offices are not only workplaces but also showcases of technological prowess to attract talent and demonstrate technical capabilities to clients. Because technology companies' products are often software, services, or abstract technologies, they are difficult to demonstrate directly like physical products. Therefore, an increasing number of companies are choosing to convey their brand value through their office space.

The reception area is combined with technology demonstrations: digital screens, product experience areas, or patent display walls are planned at the entrance or reception area so that visitors and job seekers can directly understand the company's core business and R&D achievements when they enter the company.
Integrate brand visuals into spatial details: extend the company's representative colors and identity (VI) to walls, signs, and furniture arrangements. For example, technology companies that advocate sustainability often use green plants and environmentally friendly building materials; companies that emphasize open communication often use glass partitions to enhance the sense of space and convey a flat and transparent organizational culture.
Showcasing an authentic team work atmosphere: Many companies use large glass partitions in their meeting rooms or main corridors, allowing visitors and job seekers to naturally see the lively collaboration and enthusiastic whiteboard discussions within the team as they move around. This authentic work atmosphere enhances the company's positive image.

3. Integrating AI and smart technologies into office spaces improves efficiency.

The development of AI has also driven the demand for smart offices, enabling office spaces to proactively address practical management pain points such as team collaboration, cybersecurity control, and energy allocation. The following are some common smart office implementation measures:

Smart meeting room: A smart display panel is planned at the entrance of the meeting room, which can show the current usage status, the person who made the reservation and the time of use at a glance. If no one enters after the reservation, the system will automatically release the space or allow on-site registration. Inside, an interactive touch screen is set up, which combines AI to automatically generate meeting minutes, real-time whiteboard writing and remote two-way projection to improve the efficiency of cross-departmental discussions in the technology team.
Smart access control and access management: Combining AI facial recognition and mobile device card swiping, employees can quickly pass through without having to show their ID cards. The system can automatically control area access based on department or project level (such as R&D areas or cybersecurity data centers), and can dynamically generate temporary QR codes for visitors, which can both maintain the cybersecurity defenses that the technology industry attaches great importance to and improve the smoothness of entry and exit for employees and visitors.
Smart Energy Consumption and Environmental Management: AI algorithms are used to connect environmental sensors and the central air conditioning system throughout the area. For example, when AI detects a surge in the number of people in a meeting room or excessive carbon dioxide concentration, it will automatically increase the fresh air exchange rate and lower the air conditioning temperature to maintain high-quality office air for focused work. When it detects that an area is unoccupied or has excessive lighting, AI will automatically turn off the air conditioning or switch it to energy-saving mode, achieving integrated smart control and energy saving across the entire company.

How to design a tech office? 5 design priorities from flexible collaboration to smart management: Open collaborative spaces

Open collaborative space

The tech industry often requires cross-departmental discussions, so planning open collaboration areas, shared seating or discussion tables, and adding furniture, low partitions or plants to reduce distractions can improve communication efficiency while maintaining a sense of openness.

Focus on both workspace and meeting space

Engineers and product teams in the technology industry require a significant amount of time for focused, uninterrupted thinking. Therefore, space planning should be tailored to the number of users and their needs, providing individual spaces of varying sizes, such as standard meeting rooms, personal focus rooms, and remote video conferencing rooms. This allows employees to freely switch environments according to their work requirements.

Technological materials and brand identity

A tech company's brand image shouldn't rely solely on a logo; rather, it should convey its corporate spirit through the interplay of materials and colors. Designs often use metal and glass to embody sleek, precise technological qualities, softened and harmonized with wood textures or the brand's corporate colors. This naturally extends brand identity (VI) to the entrance reception area, the feature wall, and the main meeting rooms, creating a cohesive spatial memory.

Smart office equipment integration

Smart access control, lighting, air conditioning, and video conferencing equipment all rely on the configuration of the basic wiring. If power, network, and dedicated audio-visual cabling are not planned in the early design stage, exposed wiring after completion not only affects aesthetics but may also lead to secondary construction risks such as damaging the decoration and having to rewire. Smart devices should be integrated with the basic engineering in the early stages to ensure stable system operation and maintain a visually clean space.

Employee shared space

The high-intensity work environment in the tech industry requires appropriate breaks. By designing tea rooms, coffee bars, or activity and relaxation areas, employees can change their mindset during work breaks. These shared spaces are also important venues for cross-departmental teams to brainstorm ideas and promote communication without the pressure of meetings.

Key Design Points for a Tech-Style Office	Planning methods	Main purpose
Open collaborative space	Plan open collaboration areas, shared seating, and discussion tables, and use furniture or low cubicles to divide the space.	Improve cross-departmental communication and team collaboration efficiency
Focus on workspaces and meeting spaces	Equipped with small meeting rooms, individual focus rooms, silent phone booths, and video conferencing rooms.	Simultaneously meets the needs of focused work, meetings, and remote collaboration.
Technological materials and brand identity	Combining brand colors, logo, and corporate culture with materials such as glass, metal, and wood.	Establish a distinctive corporate image
Smart office equipment integration	Integrating access control, lighting, air conditioning, meeting room reservation, and video conferencing equipment.	Improve space utilization efficiency and office convenience
Shared employee space and future expansion	Plan shared spaces such as tea rooms, coffee bars, or activity and relaxation areas, and reserve flexible configurations.	Improve employee experience

Further Reading |[Office Layout] How to plan? 2 steps to teach you how to create a comfortable and efficient office space configuration!

Technology Industry Office Case Studies and Foreign Company Office Case Studies | B-Studio Helps You Create a Unique Style for Your Corporate Headquarters

After understanding the design trends and key points of tech industry offices, let's take a look at B-Studio's case studies to see how we can start from the needs of different industries, integrate spatial functionality, brand image, and design style to create a workspace that is unique to each company's brand!

Technology Industry Office Case Study, IT Office Case Study 1 | E Ink Technology

Yuantai TechnologyThe office's design concept is based on environmental sustainability and Eastern papermaking culture, blending modern German industry with Nordic neo-industrial style to create a workspace that combines a sense of technology with a human touch. The design utilizes materials such as limestone, wood veneer, glass, and ironwork, integrating a lobby, showroom, meeting rooms, restaurant, and office areas within a space of approximately 2,000 square meters to showcase the company's characteristics.

Technology Industry Office Case Study, IT Office Case Study 2 | XinHua Technology

Xinhua TechnologyWith "Connect" as the core design concept, the concept of chip connectivity and transmission is transformed into spatial language. Open corridors, glass partitions, and plants connect reception, exhibition, communication, and meeting spaces; while the R&D laboratory and server room maintain focus and confidentiality through wall and acoustic design, and present a modern technological feel with metal, glass and smart lighting.

Technology Industry Office Case Study, IT Office Case Study 3 | Youhuitong Office

YouhuitongInspired by a garden, the office incorporates greenery, natural light, and natural-looking materials into its 60-ping (approximately 33 square meters) workspace. It features an open-plan work area, a tea room, and meeting rooms, creating a natural and comfortable working environment. Unlike the cold, tech-heavy style, the office uses greenery to create an "urban oasis," allowing the IT office to fulfill both work functions and meet the needs of employees for communication and relaxation.

Corporate Headquarters Case Study | Neihu Biotechnology & Pharmaceutical Headquarters

Neihu Biotech Pharmaceutical HeadquartersThe original building's exterior was redesigned in a modern Nordic architectural style, establishing a distinctive corporate image through horizontal windows, contrasting exterior walls, and a bright entrance. The entrance reception hall uses beige tones and skylights to create a warm and open atmosphere, fully showcasing the brand characteristics of the corporate headquarters from the building's exterior to the interior space.

Foreign Office Case Study | Hitachi Offices

Hitachi OfficeWith the design concept of "Inspire the Next", the open and bright space, with clear separation of active and quiet areas, balances team communication with individual focus. Wood, metal and glass, combined with natural light, create a comfortable office environment; the tea area is also planned as a multi-functional "third space", which can be used as a place for rest, communication, meetings and workshops.

For more information on how international companies showcase their brand culture through their corporate headquarters spaces, please refer to the following:What are the styles of foreign business offices? NVIDIA, AMAZON, and NETFLIX office design styles and cases do not hide personal secrets!

Technology Industry Office Design Process | From Requirements Planning to Final Acceptance

The design process for tech industry offices, from needs assessment and space configuration to construction and acceptance, requires planning at each stage based on the company's needs to balance corporate requirements, spatial functionality, and the overall budget. B-Studio's office design process can be mainly divided into the following 7 stages:

Step 1 | Initial Contact

We need to analyze the company's space requirements and available floor space, and arrange on-site measurements and surveys. Confirming the budget range at this stage ensures that the subsequent preliminary design proposals accurately align with the requirements and engineering conditions, effectively controlling overall costs and avoiding budget discrepancies caused by repeated design adjustments.

Step 2 | Requirements Discussion

Clarify the company's daily work patterns and organizational structure, and configure the flow of movement in office areas, meeting rooms, and public communication areas. Through reasonable zoning, optimize communication efficiency between departments, reduce interference caused by the flow of people, and create a work environment that simultaneously fosters efficient collaboration and independent focus.

Step 3 | Select Floor Plan

Determine the location of partition walls, cabinet shapes, and door sizes, and select paint colors, flooring styles, ceiling light fixtures, and furniture materials on-site. This step transforms abstract design ideas into a concrete, tangible list of materials, ensuring that the final office meets the company's expectations.

Step 4 | 3D Space Diagram

The selected materials and designs are rendered into realistic spatial renderings using computer 3D rendering. This allows for a direct view of the lighting atmosphere, color matching, and overall spatial proportions after completion, and final fine-tuning of details before formal construction.

Step 5 | Construction Drawing Confirmation

Complete a full set of professional construction drawings, including floor plan, ceiling plans, electrical and plumbing configuration diagrams, lighting circuit diagrams, and elevation drawings. Accurately label all project dimensions, building material specifications, and construction details to serve as the standard reference for the subsequent on-site execution by the construction team.

Step 6 | Project Cost Estimation and Construction

Once the project cost estimate and contract details are confirmed, the construction team can be arranged to enter the site, and a dedicated person will be assigned to supervise the construction and manage the project to ensure that the project is completed on schedule and with high quality.

Step 7 | Completion and Acceptance

After the project is completed, we will accompany the company representatives to conduct an on-site physical inspection, test the water and electricity, lighting and smart devices one by one, and check the decoration details. After confirming that all items meet the standards, the space will be officially handed over to the company for use.

Further Reading |What is a reasonable office space per person? Understand the 4 principles of office space planning at a glance.

FAQ on Office Design in the Technology Industry

1. Must tech companies adopt an open-plan office design?

Not necessarily. Technology industry offices typically need to balance teamwork and individual focus, so they can adopt open-plan office areas combined with private workspaces, meeting rooms, or soundproof spaces, depending on the work style, to meet different work needs through the separation of active and quiet areas.

2. What is the most important aspect of corporate headquarters planning?

In addition to basic office functions, corporate headquarters should also consider the company's brand, employee needs, and future development. Therefore, corporate identity and culture can be integrated into the entrance and reception area, while allowing flexibility for staff growth and space adjustments.

3. How can office design in the technology industry enhance recruitment competitiveness?

When planning an office to attract talent, companies can enhance employees' work experience by designing comfortable workspaces, comprehensive public facilities, flexible collaboration areas, and rest areas. Furthermore, integrating corporate culture and brand characteristics into the design allows job seekers to more intuitively perceive the company's image.

4. What factors influence the cost of office design in the technology industry?

The cost of office design for the technology industry is influenced by factors such as office size, spatial functionality, building material selection, mechanical and electrical engineering, smart devices, and construction complexity. Therefore, the actual budget needs to be assessed based on the company's needs and site conditions. It is recommended to confirm the budget range at the initial design stage, and then have the design company plan according to the requirements.

Further Reading |Creating a high-quality office | Office design company,What is a changeover? Understanding Layout Changes: From Processes and Costs to Important Considerations

B-Studio helps you create a tech office that aligns with your corporate culture, making your space a competitive advantage.

If you're planning a new office or corporate headquarters but don't know where to start, from space allocation to construction, choosing a professional office design firm can make the overall planning more efficient.B-Studio Creative Director Ben Chen has nearly 20 years of design experience, handling various needs across different industries, company sizes, and brands, from tech offices and IT offices to corporate headquarters.B-Studio They can all start from work patterns and corporate culture to plan efficient, open and functional office environments, helping companies to make the office not just a place to work, but also an important space to showcase corporate culture and enhance employee experience.

Click here to consult B-Studio nowLet a professional design team create an office space that combines functionality, branding, and future flexibility according to the company's needs.

2026-08-09 In blog

What is a changeover? Understanding Layout Changes: From Processes and Costs to Important Considerations

What is a custom interior design? Do I need a custom interior design? To what extent can a custom interior design be done on a pre-sale apartment? What are some things to keep in mind? This custom interior design guide will explain everything for you, including the meaning, projects, process, and costs of custom interior design. Master the key points of custom interior design so that even if you don't know where to start, you can create the ideal layout for your future home.

What does "客变" mean?

The full name of "customer change" is "customer modification". When building a pre-sale house, the developer will pre-configure the standard layout, flooring material and basic equipment. However, when the project progresses to the point where the structure is completed and before the interior decoration work such as partition wall construction and water and electricity piping is about to begin, the developer will send a letter to the homeowner who has signed a contract, asking them to submit a request for design changes within a specific period of time to adjust their new home to the way they envision it.

In addition, the notification time and application period for customer changes will vary depending on the construction progress and regulations of each construction company, and are not the same for all projects.

Why Custom Interior Design? Three Major Benefits at a Glance

In the past, when buying a traditional completed house, if one was dissatisfied with the layout, they faced the predicament of "demolishing and rebuilding" after taking possession, which not only wasted time but also incurred expensive demolition and cleanup costs. What are the benefits of choosing to buy a pre-sale house and customize the design?

Benefit 1: Saves on future demolition and rework costs.

If you find that the layout is unsuitable after taking possession of the property and want to change the partitions or water and electricity systems, you must first demolish the walls, remove the waste materials, and then redo the masonry and piping. The process is complicated and the cost will be several times higher than adjusting directly during the customer renovation stage.

Benefit 2 of the customer-oriented layout: The layout truly fits the lifestyle.

Every family has a different member structure and lifestyle. By changing the layout of a pre-sale home, you can make the space suit your daily life in advance.

Whether you're a baking enthusiast who needs a spacious open kitchen; a thoughtful family who likes to stock up on a lot of food and wants to plan a separate storage room for your mother; an audio-visual enthusiast who wants to install concealed pipes during the construction phase to create an invisible surround sound theater without exposed wires; or even a three-generation family living together who wants to widen door frames and ensure barrier-free movement, all these needs can be met before the building is completed.

Benefit 3 of customer conversion: Shortens the subsequent decoration construction period

The core value of custom-made houses lies in making customized adjustments during the unfinished stage. The condition of the house at the time of handover can be described as a "semi-finished product," allowing the interior design team that comes in later to directly enter the formal stage of woodwork and system cabinets, shortening the waiting time before moving in.

What does the customer-side transformer require modification? What are some common customer-side transformer projects?

(I) Four major categories of interior passenger space design

Customer modifications are not about blindly making large-scale changes without any restrictions; they can be mainly divided into the following four core projects:

1. Change in pattern

The position and size of non-structural partition walls can be adjusted. For example, two small rooms can be combined to create a large master bedroom, an unused storage room can be converted into a dressing room or study, the opening direction of doors can be adjusted, or a wall can be removed to make the public area more spacious. As long as load-bearing walls, shear walls, or the main structure of the building are not affected, most interior walls can be freely adjusted.

2. Water and electricity pipeline and socket configuration

Based on the future placement of furniture and equipment, the locations of sockets, air conditioning drain outlets, double-switch switches, etc., will be replanned, and the low-voltage configurations such as telephone lines and network lines will be located simultaneously.

As modern families have higher demands for technology and convenience in their lives, they often install USB sockets on both sides of the bed, reserve independent power supplies for bidet toilets and dedicated sockets for electronic wardrobes in the entryway, and plan in advance for the drainage system required for automatic dishwashers.

3. Return and exchange of building materials and equipment

If the kitchen appliances, imported bathroom fixtures, or even the floor tiles provided by the building contractor do not match your expected design style (such as: micro-cement milk tea style, Japanese wabi style), you can apply for a refund from the contractor during the customer change period, get the materials back with a deduction, and then purchase and install other materials according to your preferred style.

However, it's important to note that developers typically offer "materials and labor included" quotes, meaning that in case of changes, they usually only refund the cost of materials, not the installation wages. Furthermore, the "wholesale price" from developers' bulk purchases is often much lower than the market retail price, so a full refund doesn't necessarily save you money. For example, if the contract states an 80,000 NTD refund for kitchen appliances, but the market price for the same quality appliances is 120,000 NTD, you'll have to absorb the 40,000 NTD difference yourself.

4. Changes in flooring materials and paint coatings

If you want to change the flooring material in the living room, dining room, and bedroom, or apply to the builder to leave some walls unpainted in the standard lily white color and keep them in their original plaster state so that special paint or wallpaper can be applied directly later, these are all within the scope of the client's contract.

(II) Common Modification Items for Passenger Transformers

Partition Project

Adding or removing partition walls
Adjust door position and opening direction
Adjust wall length and thickness

Water and electricity configuration

Adjust the position and number of sockets and switches
Planning for low-voltage electrical configurations such as television, internet, and telephone.
Reserve locations for air conditioning power supply, refrigerant pipes, and drainage.

Lighting configuration

Change the type of lighting fixture (e.g., convert ceiling lights to track lights).
Adjusting the position of the lights, switch control, and circuit configuration

Water supply and drainage engineering

Adjust the positions of the kitchen sink, gas stove, and dishwasher.
Plan the location of bathroom drainage, bidet toilet sockets and equipment.

Woodwork reservation

Plan ahead for the necessary electrical outlets and low-voltage wiring for wooden structures such as TV walls and display cabinets.
Reserve HDMI, network, power and other future usage needs

Customer change process in 4 steps, how to read the customer change diagram?

Customer Transformer Process 1: Receiving Customer Transformer Notification and Drawing Request

Developers typically notify homeowners 2-3 months before the project reaches a certain floor, informing them of the timeframe and application deadline for any modifications. At this time, homeowners should proactively request electronic plans from the developer as a basis for all subsequent modifications. The following are common documents to request:

Floor plan: Solid thick black lines represent structural load-bearing walls and columns, while hollow double lines represent non-structural lightweight partitions, which are adjustable within the customer's space.
Water and electricity pipeline and switch configuration diagram: The "S" on the diagram, along with the number or legend, indicates the switch location. Pay attention to whether the flow is convenient.
Outlet and low-voltage wiring configuration diagram: The diagram will have special symbols to mark the locations of low-voltage wiring holes such as network and telephone, which will determine the future location of TV wall, electronic devices, and desk area.
Floor tile and ceiling plan: Pay attention to the slope markings and drainage gradients in humid areas such as kitchens and bathrooms, as these will affect the waterproofing and drainage.
Building materials and equipment list: A detailed list of the brands, specifications and models of all flooring materials, kitchenware and bathroom fixtures.

The thickness, coloring, and symbol methods may vary slightly depending on the drawing specifications. Please refer to the legend in the annotations on the drawing for details.

Customer change process 2: Demand planning and customer change diagram drawing

Homeowners need to confirm the living needs and space usage habits of family members within the time limit and translate their layout ideas into professional custom design drawings. Since construction companies only recognize standard construction drawings, it is recommended to hire a designer at this stage to help produce custom design drawings that meet the standards, ensuring that the construction company can fully understand and construct according to the drawings.

Demand planning direction:

Resident planning: How many family members will live here now and in the future? Are there any needs such as newlyweds, newborns, pets, or elderly relatives living together, which will affect the number of rooms and space configuration?
Space usage requirements: Whether a study, work area, kitchen island, multi-functional room, or larger public space is needed, as a basis for adjusting the partitions.
Furniture and appliance configuration: Have the sizes and locations of large furniture, televisions, refrigerators, washing machines, etc., been determined to avoid affecting the planning of sockets, water and electricity, and traffic flow?
Equipment requirements: Whether to plan to install dishwashers, bidet toilets, dryers, air conditioners, etc., and to reserve drainage, power supply and pipelines in advance.
Storage needs: Whether additional storage space is needed in the entryway, kitchen, or bedroom, as a reference for cabinet and socket configuration.
Flexibility for future use: Consider whether there are future changes in family members or the addition of equipment, and make appropriate provisions for sockets, network holes and wiring to improve the flexibility of space use.

Notes on passenger diagram changes:

First, confirm the dimensions of the furniture and appliances, then plan the locations of sockets and equipment.
Reserve space for future needs, such as robot vacuum cleaners, smart home devices, projectors, etc.
Confirm that subsequent doors, cabinet doors, and drawers will not interfere with each other when opened.
All changes should include complete information, such as equipment specifications, height, distance, and relocation dimensions. For example, a new 110V double socket should be installed at a height of 300mm and a distance of 450mm from the right wall.
Pay attention to whether the air conditioner drainage, refrigerant pipes, and outdoor unit configuration meet the requirements.
Confirm the developer's and customer's specifications to avoid altering unmodifiable items such as structural walls, fire-fighting equipment, and main pipelines.

Customer change process 3: Submit to the construction company, participate in the customer change meeting and review the drawings.

After the designer officially submits the customer change drawings to the developer, the developer will first overlay and revise the internal construction drawings to confirm whether the changed partitions and water and electricity routes will conflict with the structural, fire protection, and other floor piping systems. After this step is completed, a "drawing review meeting" is usually arranged, in which the homeowner, designer, and developer's construction department check the contents of the drawings item by item, and sign and stamp them after confirming that there are no errors.

Customer renovation process 4: Finalize the plan and carry out construction, and conduct acceptance inspection before handover.

After the drawings are confirmed to be correct at the meeting, both parties sign the final customer change confirmation form or contract appendix. The developer will then carry out construction according to the drawings. The discussion at the customer change stage is now officially finalized, and the next step is to wait for completion and handover of the property.

During acceptance, it is recommended to prepare the finalized drawings from the drawing review meeting (either paper or electronic) and compare them item by item on-site.

How are passenger vehicle/transformer costs calculated?

Customer conversion costs are roughly divided into two parts: engineering costs on the construction side and planning service fees on the design side.

1. Customized design fees from design companies

If you choose to hire an interior design company, the fees are usually calculated based on the square footage or apartment type, or you can sign a comprehensive interior design contract that includes the renovation costs. Although this is an expense, professional designers can accurately determine the height of electrical outlets and the safety of water and electricity circuits, avoiding oversights that homeowners might have when planning their own projects.

Priced based on actual area: approximately NT$2,000 to NT$5,000 per ping (3.3 square meters).
Priced according to apartment type: approximately NT$30,000 to NT$100,000 per unit.
Interior design contract: Subject to actual terms

2. Additional charges and deductions for construction projects by the developer.

The fees charged by the developer are calculated item by item according to the "Addition and Subtraction Details Sheet". As the name suggests, there is a charge for new projects and a refund for canceled projects. Unlike the service fee of the design company, this fee is paid directly to the developer and there is usually no room for negotiation.

Additional items: relocating switches, increasing the number of sockets, building more partition walls; the developer will charge for materials and construction fees.
Additional cost reduction: If you return the kitchenware or floor tiles provided by the developer, the developer will refund the material cost.

What are some things to keep in mind when dealing with customer-related issues? A compilation of frequently asked questions (FAQs).

Q1 What are some things to keep in mind when changing passenger-carrying equipment?

Although a customer conversion project may only involve "signing a drawing and attending a few meetings" for a short period of one or two months, it involves multiple aspects such as scope, costs, and contractual responsibilities. Below are four easily overlooked points to note:

Time is of the essence; opportunities are fleeting: client changes cannot be made at any time. Developers typically only open the window once, and the deadline is fixed. It is recommended that as soon as you receive a notification from the developer, you immediately confirm the deadline and begin planning your needs or contacting a designer for assistance as early as possible to avoid missing this unique opportunity for adjustment due to hesitation and indecision.

Obtaining complete drawings is crucial for accurate planning: precise changes to the layout and plumbing/electrical systems require a sound basis. It's recommended to request the original floor plan, the structural plan of the immediate floor above, electrical wiring diagrams, plumbing diagrams, and low-voltage wiring diagrams from the developer in CAD format. If a complete set isn't available, at least the building floor plan and plumbing/electrical plans are essential for planning discussions.

Avoid excessive client-mandated changes: While client-mandated changes offer greater flexibility, excessive and frequent changes can easily lead to additional costs, increase construction complexity, and even result in rejection by the developer, potentially delaying the overall project schedule. It is recommended to clearly define long-term living needs and submit them all at once.

If public safety regulations are involved, the developer has the right to refuse to make changes:

The following items are crucial to the fire safety inspection and building regulations of the entire building and are considered "absolutely forbidden" for customer-transformed vehicles:

The path and outlet location of the kitchen exhaust duct are crucial in determining whether the emission of cooking fumes will affect neighbors or violate building codes.
Extending balconies alters the original building and escape routes, and is generally considered illegal construction in Taiwan; therefore, applications are never accepted at this stage.
The location and quantity of fire-fighting equipment such as sprinklers and smoke detectors are mandatory according to fire protection regulations. They are crucial to the public safety and fire safety acceptance of the entire building and cannot be arbitrarily adjusted.

Confirm every detail of the contract and leave no room for ambiguity regarding liability: all increases or decreases in costs, scope of work, and whether returned materials will be refunded along with wages should be clearly stated in the contract or in the billing details to protect your rights.

Q2 Can a newly built house be converted into a rental property?

Custom renovation is a mechanism specific to pre-sale homes. Newly built homes, on the other hand, are already completed, with partitions, plumbing, electrical systems, and building materials all fixed, so the same customer renovation process cannot be applied to pre-sale homes. If you purchase a newly built home and want to adjust the layout or equipment, you must return to the logic of general interior design, achieving your ideal layout through wall knocking, demolition, and rewiring.

Interior design for clients should not be a mistake.BSTUDIO Tailor-made for your destined home

While a custom substation may seem like a cost-saving tool, it involves complex building structures, intricate plumbing and electrical configurations, and intricate blueprints. Homeowners who attempt to install it themselves often overlook crucial details and may even find themselves at a disadvantage when comparing blueprints with those of the builder or construction company.

If you are about to enter the renovation phase, or have already received a notification from the builder but don't know where to start, the BSTUDIO interior design team can accompany you to review the drawings, take stock of your living needs, assist in assessing the feasibility of layout changes, and grasp the key details of water and electricity planning, laying the most solid foundation for future decoration.

BSTUDIO Advantages:

Background of integrated architecture and interior design: B-Studio's core team is led by architects, and its services span architectural design, interior design, self-built projects, and urban renewal, and can assist in interpretation from an architectural perspective.
Aesthetics and Craftsmanship Quality Recognized: B-Studio has won numerous international design awards and can help plan a home that balances layout, flow, and spatial aesthetics.
The "Heaven, Earth, and Man" design concept starts from the essence of life, understanding the lifestyles and long-term needs of the residents, and then working backward to determine how the layout and pipelines should be adjusted.
Extensive experience in exposed concrete and Japanese minimalist style: Proficient in exposed concrete architecture and Japanese minimalist design, suitable for interior design styles that lean towards minimalism, wabi-sabi, and natural materials.

Don't let the developer's blueprints limit your imagination of your home. Let a professional designer plan ahead for your future new home!

Contact BSTUDIO for passenger transformation planning

Tea Room Design Guide | Real-world examples to change your perception of a tea room

The office break room is designed to provide employees with a space to rest and socialize. It needs to consider not only comfort and practicality but also to maintain consistency with the overall office design style. This article will take you through the design details of the break room, from its size and layout to the key equipment configurations, so that there is a buffer zone in the busy office space where employees can adjust their pace.

B-STUDIO's tea room design not only emphasizes overall comfort but also creates more possibilities for the tea area, expanding your imagination of your company's tea room.

Why does a company need a tea room design? What other uses does a tea room serve?

The importance of a tea room extends beyond just meeting employees' dietary needs; it's also a place where employees can relieve work stress. With professional design, it can become a multi-functional space. Below are two main uses of a tea room:

Places to relax and change your mood:

Colleagues need a place to rest and recharge during breaks, and the tea room provides employees with a place to change their mood. Appropriate relaxation can actually improve work efficiency.

Spaces that promote communication among employees:

The break room is also an important space for colleagues to interact. Unlike the formality of the meeting room, when the brain is in a relatively relaxed and informal chat state, the cognitive framework will be opened up, making it easier to come up with unexpected ideas and business inspiration. There is also space for colleagues from different departments to communicate, increasing team cohesion.

Improving employee well-being:

The break room is also a medium for reflecting employee welfare. By providing a comfortable rest space, energy-replenishing drinks, and a variety of snacks, companies can demonstrate their attention to employees and the work environment, and enhance employees' sense of well-being in the office.

Can a tea room also be a multi-functional space?

As office spaces evolve towards multi-functional designs, open-plan break rooms (or employee lounges) are no longer just places to relax; they can be transformed into multifunctional spaces. With flexible furniture and audio-visual equipment, these spaces can seamlessly transition into venues for internal lectures, cross-team workshops, or cozy meals. Activities that previously required renting space can now be conducted within the office, and various impromptu events can be held there, increasing team cohesion.

How should the dimensions of a tea room be planned?

The size of the tea room can be planned according to the number of employees. Different sizes of enterprises have different needs for the use of the tea room. When designing, in addition to considering whether to place basic equipment such as water dispensers, refrigerators, and coffee machines, it is also possible to assess whether a seating area or communication space is needed.

Offices with fewer than 15 employees: primarily featuring functional tea and water rooms.

A small office can be planned with a simple tea area, equipped with a water dispenser, microwave and small refrigerator, and a linear tea cabinet or a few shelves to store cups, tea bags and snacks, which can meet daily needs. If space is limited but you want to add a seating area, you can use a bar design to take into account both rest and dining functions.

Office for 15-30 people: Open-plan break room

As the number of employees increases, it is recommended to plan an open-plan tea room. In addition to basic equipment, a coffee machine and snack cabinet can be added to enhance the function of the tea and snack preparation area. Seating areas for 4 to 6 people can also be added to allow employees to chat or have informal discussions during breaks.

Offices for 30 or more people: Combining communication with multifunctional spaces

Medium and large enterprises can regard the tea room as part of the shared space. In addition to basic catering equipment, multiple sets of seats, bar counters, bar stools or sofa areas can be set up. Projectors and sound equipment can also be added so that the tea space can be combined with a simple meeting room or a departmental dining area.

Tea room planning and layout: 3 key configuration points for the tea room

The layout and planning of the tea room will affect the efficiency of space utilization and the employee experience. Therefore, in addition to considering the placement of equipment, the seating area, tea and snack preparation area and personnel flow should also be planned in the same way to avoid congestion during peak hours, improve the convenience of use, and create a comfortable and interactive rest environment.

I. Tea Room Area Division: Seating Area

The tea room can usually be divided into two main areas: a seating area and a tea and snack preparation area.

The seating area can be furnished with small round tables or large long tables as needed to facilitate discussions and exchanges among colleagues, or sofas or single chairs can be added to provide a space for colleagues to rest.

If space is limited, a bar counter can be used to increase the number of seats, which can not only meet the needs of colleagues who want to rest alone, but also provide a place for colleagues who need to communicate.

II. Tea Room Area Division: Tea and Snack Preparation Area

The tea and refreshment preparation area is mainly equipped with a countertop and tea cabinet, and can be equipped with refrigerators, water dispensers, coffee machines and other equipment as needed. It is not only for colleagues to use, but can also be used to prepare tea and refreshments for customers when they visit.

III. Tea Room Circulation Design

The design of the tea room starts with the tea cabinet. The equipment configuration of the tea cabinet needs to allow users to establish a smooth flow. For example, the refrigerator, heating equipment, and seating area should be on the same flow. Tea cups should be stored on the same flow, and the coffee machine or water dispenser should be on the same flow. The preparation of heated meals and tea should be slightly separated. If there are many employees in the office, it can even be divided into two areas.

In addition, sufficient passage space should be reserved to avoid obstructing traffic flow when cabinet doors, refrigerator doors, or microwave oven doors are opened. If the company has a large number of employees, an open-plan break room or a distributed equipment configuration can be used to reduce crowds during peak hours and improve overall efficiency.

Tea cabinet design style

Besides the layout of the tea room, different styles of tea cabinets each have their own advantages. How can they be matched to maintain the consistency of the office?

Open shelving style

Open shelving design can increase display space, make the overall pantry more spacious, and make the configuration of various items clear at a glance, making it convenient for employees to quickly access daily necessities. If the company has a snack cabinet, coffee bar or tea bag display area, open shelving can clearly display a variety of items, which not only improves the convenience of use, but also creates a rich and attractive spatial atmosphere.

Enclosed cabinet

The advantage of closed shelving design is that it can hide various items inside the cabinet and has a good dust prevention effect. Even if a large number of supplies, cleaning products, tea bags, coffee capsules or snacks are stored in the tea room, the appearance of the environment will not be affected by the quantity of items or their not being neatly arranged.

Hybrid design

The hybrid design combines the advantages of open and closed layouts. Visually, the overall environment is spacious and simple, and the arrangement of items is clearer, reducing the time colleagues spend searching for things. At the same time, it also has storage space for small items that are not easy to organize, such as drawers or cabinets for tea bags and snacks, making the countertop look tidier.

What equipment is needed in a tea room?

The function of a break room is to provide a space for colleagues to eat and drink. Common equipment includes a water dispenser, microwave, refrigerator, and sink, allowing colleagues to store and heat meals, and perform simple washing. Additional beverage and food heating equipment can be added to prepare refreshments for visiting clients. Furthermore, additional equipment can be installed to transform the break room into a multi-functional space.

Beverage equipment: water dispensers, coffee machines, ice makers, sparkling water machines
Food heating equipment: microwave oven, mini oven, electric rice cooker, insulated box
Refrigeration equipment: refrigerators, beverage cabinets
Cleaning equipment: countertop, sink, dishwasher, garbage bin
Additional equipment: TV, projector, audio equipment

Office tea room design case study

Tea Room Design Case 1

The design concept takes colleagues as the lifeblood of the workplace, allowing for active communication and interaction between people in the office, and making it the core of the office atmosphere and culture. Therefore, the tea room is set in the middle of the office, becoming an essential passageway in the office, and also providing a buffer zone between office areas. It not only provides colleagues with rest and tea, but also serves as a venue for corporate education and lectures.

The design features white and wood tones as the main colors, accented with nature and greenery, creating a tranquil space for colleagues to calm their minds.

Tea Room Design Case 2

In an office space based on gray tones, adding vibrant colors to the break room can visually stimulate a change of mood and allow colleagues to escape their original work environment during breaks.

Tea Room Design Case 3

This design is inspired by a garden, hoping that colleagues can relax their minds and bodies through green plants and natural light in the enclosed office environment, and relax their minds and stimulate creativity in a natural-looking space, so as to enhance their focus and creativity.

B-STUDIO designs a relaxing oasis in your office space.

The design of the tea room is not only a practical consideration, but also a reflection of the company's attention to its employees. From the spatial configuration and traffic flow to the design of the tea cabinet, everything will affect the employee's user experience.

B-STUDIO has many years of experience designing office spaces and tea rooms. It can plan and design exclusive tea room configurations according to different corporate office models, creating a comfortable space for employees to communicate and take short breaks.

If you are planning to build your ideal tea room,B-STUDIOWe can share diverse case studies with you and provide professional design advice to help you create a unique communication and relaxation environment in your office space.

How to design a flagship store? Learn everything from storefront design and exterior planning to decoration costs.

When you walk into a shopping district, department store, or street-side shop, the first thing you notice is the atmosphere created by the brand space, and only then do you notice the merchandise.Flagship store designIt's not just about the decor; it's about integrating brand positioning, consumer experience, and business strategy to attract attention.Flagship store facade designShowcasing brand characteristicsExterior DesignTo match the brand imageStore design styleEvery detail influences the customer's impression. This article will combine... B-studioWith professional practical experience, we will guide you to understandStore decoration costs,Design processAnd share useful information.Flagship store design examplesAssist brands in creating flagship stores that combine brand recognition, aesthetics, and commercial value.

What isFlagship StoreDesign? It's not just about selling products, it's about managing brand value.

Flagship store design represents the highest-level physical store planning for a brand. Its primary purpose is to showcase the brand's positioning, product features, and brand culture through space, establishing a lasting impression on consumers. Compared to regular retail stores, flagship stores typically possess the following characteristics in their spatial planning:

Large floor area and ample circulation space

The space is complete and the aisles are spacious, so there is no feeling of crowding like in traditional retail stores, and the focus is on the comfort of shopping.

Most complete range of products

It boasts the brand's most complete product line, including exclusive, limited-edition, or first-release products not available in regular branches.

Immersive experience

Reduce simple shelf displays and allocate more space to brand story walls, interactive technology, product trials, or exclusive experience areas, such as running test areas for sports brands and skin testing areas for beauty stores.

Architectural and Facade Landmarks

Storefronts and building facades usually attract attention and generate buzz, making people want to take photos and check in.

The brand's multi-functional venue

The space is designed with flexibility in mind, serving as a venue for new product launches, VIP events, media shoots, or brand collaborations.

Why do brands need flagship store design?

In the era of booming e-commerce, consumers can complete transactions simply by placing an order online. As a result, physical flagship stores have transformed from sales outlets into brand experience centers. Through comprehensive space planning, brand concepts, product features, and service processes are integrated into every design detail, allowing consumers to build a deep impression of the brand from entering the store and experiencing the products to checking out.

Flagship store facade design: the first step that gets customers willing to walk into the store.

The storefront is the first point of contact for consumers and also affects the store's foot traffic. An excellent flagship store facade design integrates the building facade, brand identity, lighting design, and display windows, so that the brand can naturally become a visual focus on the street even without any advertising. The following aspects are usually considered when designing a storefront:

Brand logo to signboard ratio

A brand logo is the face of a store. A common misconception is that the larger the size, the more eye-catching it will be. However, the popular brand logos on the street in recent years are balanced with the building facade, entrance scale, and overall appearance. The design takes into account font size, installation height, lighting method, and material usage to make the brand logo highly recognizable both day and night.

Window display update frequency

Shop windows are not just for displaying products; they play a role in communicating between brands and consumers. They are also the most attractive first display area of a flagship store. Through themed displays, contextual design, and visual installations, brand characteristics can be conveyed in just a few seconds, arousing consumer interest.

Nighttime lighting design

Shopping district foot traffic often extends into the night, so lighting design not only affects brand image but also directly impacts store visibility. By using different color temperatures, illuminance levels, and projection angles, architectural features, product displays, and brand recognition can be highlighted, ensuring the store remains highly recognizable at night. Common lighting configurations include:

Lighting type	Design Effects and Applications
Architectural wall washer lights	Evenly illuminate the building facade, emphasizing the building lines and material textures to enhance the sense of luxury.
Accurate spotlighting	Focus on the logo, featured products in the window display, or brand installations to forcefully attract visual attention.
LED light strip	It can be used on door frames, display cases, or building outlines to add a sense of modernity and depth to a space.
Shop window ambient lighting	Adjusting color temperature and brightness according to the display theme creates a specific atmosphere and makes the products more attractive.

Flagship store exterior design: The building facade is part of the brand image.

The exterior design of a flagship store involves architectural structure, brand visuals, and engineering technology. Therefore, it usually requires the collaboration of an engineering team including architects and interior designers to fully integrate the concept from its inception to its final construction. Through professional planning, the building itself can become the most representative display of the brand. In addition to aesthetics, the exterior design also needs to consider:

Waterproof and weather-resistant

Flagship stores typically need to maintain their brand image over the long term, so the exterior wall materials must have good weather resistance. The design process should assess the durability of materials such as stone, metal panels, glass, and paint to reduce future maintenance costs, taking into account the different climate conditions in different regions.

Signboard structural safety

Signage is not only a brand identifier, but also a key element of appearance design. Large illuminated signs, three-dimensional signs, or specially shaped installations all require confirmation of the fixing method, load-bearing structure, wind resistance, and power configuration to avoid safety issues caused by construction quality problems.

Building Codes and Urban Landscape Restrictions

According to the Ministry of the Interior Regulations for the Management of Signage and Erecting AdvertisingSetting up signs and erecting advertisements requires applying for approval from the competent authorities of the local municipal or county government. Different regions have relevant regulations on sign size, exterior wall changes, lighting brightness, and building appearance. Professional design teams need to strike a balance between brand creativity and legal restrictions to ensure that the design plan can be successfully applied for and constructed.

Fire escape needs

In addition to pursuing visual appeal, flagship stores must also meet public safety requirements, including escape routes, fireproof materials, fire-fighting equipment configuration, and pedestrian evacuation planning. All of these need to be integrated in advance during the design phase to avoid modifications during the later stages of construction.

Subsequent maintenance costs

While a distinctive design can enhance brand value, long-term maintenance must also be considered. When designing, a solution that combines aesthetics, durability, and ease of maintenance should be chosen.

How to decide on store design style? Start with brand positioning, rather than chasing trends.

Many businesses are easily influenced by popular styles on social media platforms when planning their stores. A successful flagship store style should be based on brand positioning and target customer groups, and should perfectly integrate brand colors, packaging design, display props, furniture and even employee uniforms to create a consistent experience.

design style	Suitable Brands	Space Features
Modern minimalism	Technology, high-quality products	Black, white, and gray; clean lines; large areas of white space
Nordic Nature	Home furnishings, coffee	Wood, natural lighting, light colors
industrial style	Sports, Fashion	Cement, iron parts, exposed pipes
Luxury	Jewelry, high-end brands	Stone, metal, glass, indirect lighting
Japanese simplicity	Beauty and lifestyle brands	Wooden grilles, soft lighting, and minimalist design

How to estimate store decoration costs? It's not just the size of the space that affects the budget.

When planning a flagship store, decoration costs cannot be roughly estimated based on the price per square meter. Different brand positioning, space size, building material grade, and the introduction of technological equipment will all result in significant differences in the budget. Common influencing factors include:

Store size and space conditions

The larger the area, the greater the scope of basic engineering work such as water and electricity, masonry, air conditioning and fire protection. If it is an old house renovation, the cost of basic engineering work will also increase due to the reconfiguration of pipelines or structural reinforcement.

Building materials and decoration quality

Building materials are one of the important factors affecting the budget. Flagship stores usually choose durable materials with brand characteristics. Although the initial investment is higher, it can reduce the frequency of future maintenance and maintain a good brand image.

Customized display equipment

Flagship stores differ from regular retail stores. Many display cases, cash registers, product display racks, brand image walls, and experience area equipment need to be customized according to the brand's needs, rather than using commercially available system furniture.

Smart device integration

If intelligent control systems, LED electronic billboards, digital navigation, smart lighting, or high-end audio systems are integrated, the difficulty and cost of hardware and low-voltage electrical installations will increase simultaneously.

Store design process: From strategy conception to grand opening

From initial branding strategy to later construction implementation, every step affects the final space quality and operational efficiency. Insufficient planning in the early stages can easily lead to problems such as design modifications, construction delays, or budget overruns during the construction phase. A complete store design process typically includes the following stages:

Step 1: Brand Needs Interviews and Target Analysis

Before the design begins, the design team will first understand the brand positioning, product features, target customer group and future operating model, and discuss the budget, construction period and space requirements.

Step 2: On-site measurement and site assessment

Conduct on-site measurements and comprehensively assess the water, electricity, air conditioning, fire protection, and water supply and drainage systems. If it is a renovation of an old house, the structure and pipelines must be inspected at the same time to prevent additional budget increases later.

Step 3: Space Planning and Design Proposal

The designer proposes the floor plan, traffic flow, style and lighting plan, and sets the visual tone through 3D simulation. At this time, it is necessary to confirm the merchandise display and the location of the checkout to ensure smooth traffic flow.

Step 4: Construction drawing preparation and project integration

The design is translated into detailed construction drawings, and mechanical and electrical engineering, fire protection, low-voltage electrical engineering, and brand identity are integrated across different trades to avoid construction conflicts and improve project efficiency.

Step 5: Construction and Quality Management

Demolition, masonry, plumbing and electrical work, carpentry, painting, and soft furnishings are carried out in sequence, with a professional team supervising the site and ensuring quality control to strictly manage the project progress and construction quality.

Step 6: Completion Acceptance and Trial Operation

A comprehensive equipment test and detailed acceptance were conducted. Before the opening, a trial operation was carried out to observe customer flow and the checkout process, and the display and lighting were fine-tuned according to the actual situation to ensure that the operation was in the best condition.

Flagship store design examples

B-studio Architectural and interior design integration for the classic British folding bicycle brand BROMPTON This case study showcases the commercial space design for Taiwan's first flagship store. The client's needs went beyond simple decoration; they wanted to perfectly integrate the four dimensions of "brand, product, service, and ultimate experience." Through the creation of the spatial atmosphere, the goal was to ensure that consumers not only purchase a product when they come to the store, but also fully experience the spirit and culture that the brand wants to convey.

Design Concept and Highlights

Quadrant coordinate concept: The designer intuitively incorporated the logic of quadrant coordinates into the overall environmental design, displaying bicycles like works of art on the grid-like wall, showcasing both the precise aesthetics of machinery and the sense of order among the products.
In line with brand spirit: Space design not only pursues visual appeal but also emphasizes echoing product characteristics. For example, the lightweight and portable nature of titanium alloy, mentioned in the video, is conveyed through the smooth flow of the overall space and modern lighting design, such as the geometric lines of the ceiling lights, which convey a sense of lightness and technology.
Multifunctional zoning: The store features a product display area, an accessories display wall, and a repair work area, providing a one-stop, complete brand service experience.

Video reference:https://www.youtube.com/shorts/bcVNqdUHzm0

Flagship Store Design Recommendations | B-STUDIO

With a solid design foundation, we have outstanding benchmark works in architecture, interior design, and various commercial spaces. We not only emphasize visual aesthetics but also transform abstract brand concepts into the flow of physical spaces. We use our expertise to create comfortable, professional, and attractive spaces that meet your comprehensive service needs.Welcome to learn more.

Frequently Asked Questions (FAQ)

Q1: What is the biggest difference between flagship store design and general retail store decoration?

A1: General retail stores maximize sales and space efficiency, resulting in a more crowded display; flagship stores, on the other hand, are brand experience centers with advantages such as large space, wide circulation, and the most complete product range. The purpose of planning a flagship store is to enhance brand value and deepen customer experience, rather than simply buying and selling products.

Q2: What should I pay attention to when deciding on the store design style so that it doesn't go out of style?

A2: The style of the flagship store should return to the brand positioning and target customer group. When designing, corporate identity, product features, display props and space need to be integrated. Only by transforming the brand into the design and integrating it into the space can the style remain fresh and not go out of fashion with time.

Q3: How should the customer flow of a flagship store be planned to guide consumers and extend their stay?

A3: A good circulation path uses visual focal points to guide customers to explore, and deliberately widens aisles and reduces visual oppression to create a relaxing and healing atmosphere, making customers unconsciously slow down and stay longer.

What is an office turnkey project? Understand the meaning, renovation process, advantages, and design planning of an office turnkey project.

EnterprisesPlanning the design of the new officeTo save on communication costs and improve construction efficiency, many companies chooseCommercial office turnkey projectServe,Office turnkey solutions recommended B-Studio offers a one-stop shopOffice turnkey projectandOffice uniform packaging decorationService, fromOffice interior designFrom construction management to overall execution, everything is handled by a professional team. This article will provide you with an in-depth understanding.Office turnkey solutionAnalysisAdvantages of a turnkey office renovation packageand shareOffice decoration designThe key is to help companies create office spaces that combine practical functionality with work efficiency.

What does "office turnkey" mean?

Office turnkey projects, simply put, mean directly bundling the interior design and on-site construction together, entrusting the entire process to a single professional team from start to finish. Traditional self-contracting often requires the business owner or project manager to act as a foreman, personally contacting 8 to 15 different independent vendors for plumbing, carpentry, masonry, painting, etc. Self-contracting typically leads to three major headaches:

1. High communication costs

Every day I receive endless phone calls and have to relay messages between various technicians and coordinate their arrival times, leaving me no time to focus on the company's core business.

2. It's easy for each other to shift responsibility.

The most common problem is that the height of the air conditioning pipes clashes with the height of the wooden ceiling. The air conditioning installer says that the carpentry work didn't leave enough space, while the carpentry installer says that the air conditioning pipes were haphazardly installed. In the end, it's always the homeowner who is caught in the middle and put in a difficult position.

3. Complex regulations and interior decoration review

Commercial office renovation needs to be in accordance withManagement Measures for Interior Decoration of BuildingsProcessingInterior decoration review applicationFrom the fire-resistant building materials for the ceiling and the walking distance for escape routes to changes in the protection radius of fire sprinkler heads, all require the approval of professional architects and fire equipment engineers. Self-contracted construction teams can easily overlook regulations. Once reported or discovered by the building management to have started work without declaration, the company will face heavy fines of 60,000 to 300,000 yuan or even suspension of work.

What are the advantages of a turnkey office renovation package?

Compared to contracting out and managing individual work teams, the advantages of choosing a turnkey decoration contract lie in integration, construction efficiency, and cost control.

Single window management

Companies only need to liaise with one project manager, and all construction issues, design adjustments, and progress reports are coordinated by the turnkey company, reducing the time spent on repeated communication.

Budgets are easier to manage

Turnkey projects typically provide a complete project quote, allowing companies to clearly understand the cost proportions of each item and avoid continuous budget increases later.

High consistency in quality

Having the same team handle both design and construction can reduce discrepancies between the design drawings and the actual construction, making it easier to match the original design in terms of materials, lighting, and finishing details.

The construction period is relatively easy to control.

Because all work items are managed by the same team, the construction progress can be monitored simultaneously, and if there are material delays or on-site changes, the subsequent work shifts can be adjusted in a timely manner.

What services are included in a turnkey office renovation package?

Commercial office renovation is a project that emphasizes seamless workflow. To avoid conflicts between different trades and the predicament of demolition and reconstruction, turnkey projects employ strict scheduling management. The following is a complete construction plan for a standard office turnkey project:

Engineering Project	Specific construction and service content
Spatial measurement	Accurate on-site measurement, confirmation of original building conditions and existing pipelines
Planar configuration	Traffic flow planning, office seating arrangement, and cross-departmental configuration optimization
Office interior design	Aesthetic design, building material matching, and 3D visual simulation creation.
Demolition	Existing partitions removed, old ceilings removed, old equipment and waste safely removed.
Hydropower project	Electrical load configuration, socket circuits, office lighting and luminaire configuration
Air conditioning project	Air conditioning unit mounting, air outlet and dedicated air duct configuration
Fire protection engineering	Adjustment of sprinkler head protection radius, fire alarm, declaration and relocation of escape equipment
Low voltage engineering	Computer room network cabling, telephone system, access control and monitoring system
Carpentry work	Construction of wooden partitions, office-style cabinets, and ceiling structures.
Painting Project	Wall and ceiling plastering and sanding, detailed painting, and application of brand-name special paints
Flooring project	Office carpeting, moisture-proof PVC flooring, and wood flooring installation.
Furniture configuration	System office desks and chairs, conference table, and high-capacity storage cabinets will be provided.
Cleaning Acceptance	Rough site cleaning and detailed cleaning, detailed repairs, and final acceptance inspection upon completion.

Key Points of Office Interior Design

Good office design is an extension of corporate culture, brand image, and work environment. It can not only enhance customers' first impression of the company, but also improve employees' work experience, thereby improving team collaboration efficiency and overall productivity.

Brand Image

From the entrance reception area and the company logo wall to the brand's standard colors, the combination of materials and colors can intuitively convey the company's professional positioning and industry image to visitors the moment they step in.

Daylighting and Lighting Design

If the office has natural light, it is recommended to prioritize the area near the window for open-plan workspaces; in areas with insufficient natural light, install high color rendering LED lighting to reduce eye strain; and use dimmable lighting fixtures in meeting rooms to easily switch brightness according to different scenarios such as presentations and video conferences.

Color and material matching

The planning should be based on the characteristics of the company's industry. Cool colors can create a professional and calm office atmosphere; wood tones, beige or green plants can add warmth and reduce the cold impression of the space. In recent years, many companies have also added green plants, natural materials or rest corners to their office spaces to create a more relaxed working environment, which helps to improve employees' focus and job satisfaction.

Before designing and planning an office, what needs should a company identify first?

A well-planned office design begins with clarifying the company's actual needs, followed by space allocation based on usage scenarios. Insufficient initial planning can lead to problems such as insufficient seating, poor circulation, or even the need for renovations due to departmental expansion. Therefore, before starting the design process, companies are advised to confirm the following key points.

Confirm employee headcount and future expansion needs

Office space should not be planned based solely on the current number of employees, but should take into account the growth needs over the next 3 to 5 years.

Understand the working patterns of each department

Different departments have different space requirements, so office design and planning should be arranged according to the actual work content. For example, business departments that need to frequently receive clients can be arranged near the reception area; while design, R&D or finance departments are more suitable for quiet areas to reduce external interference.

Planning spatial configuration to meet needs

In addition to office seating, companies should also take stock in advance of the functional spaces they need, such as reception areas, meeting rooms, executive offices, tea rooms, rest areas, storage rooms, computer rooms, and photocopying areas.

What are the steps involved in office renovation and design? A comprehensive overview from initial needs assessment to completion.

The office renovation and design process is usually a complete project management process from initial communication to actual construction and acceptance. Each stage has clear work content and time arrangements, and the actual time will vary depending on the size of the area, the complexity of the project, and the building conditions.

Preliminary planning and design finalization (approximately 15-30 days)

Requirements interviews and site surveys: Conduct on-site surveys to assess the current status of the space, including floor area, water, electricity, and fire protection systems, and confirm the company's functional requirements.
Floor plan and circulation: Plan seating arrangements, meeting rooms and public areas, and confirm spatial circulation and usage logic.
3D Visualization and Finalization: Materials, lighting, and the brand's main visual identity are visualized through 3D simulations to intuitively confirm and finalize the future appearance.

Construction preparation and drawing (approximately 5-10 days)

Construction drawing preparation: Converting design drawings into professional construction drawings (including water and electricity, ceiling, floor, and mechanical and electrical configuration drawings).
Project scheduling: Building materials selection, work shift scheduling and material preparation are carried out simultaneously to ensure smooth subsequent construction.

On-site construction work (approximately 20–60 days)

Basic engineering: On-site demolition and removal, followed by the installation of power, lighting, air conditioning and low-voltage water and electricity systems.
Renovation work: The partitions, woodwork, ceilings, and floors will be completed in sequence, followed by painting, lighting installation, and finishing touches. The work will be inspected in stages according to the progress.

Equipment arrival, acceptance, and delivery (approximately 5-12 days)

System equipment and furniture: Install access control, network, monitoring and other system equipment, and arrange for office desks, chairs and conference tables to be brought in and assembled.
Cleaning, Acceptance and Handover: After a thorough cleaning of the entire area, comprehensive testing of water, electricity, network and fire-fighting equipment is conducted. After detailed repairs and acceptance, the area is officially handed over for use.

How to choose a turnkey commercial office renovation package?

Choosing the right commercial office turnkey project team not only affects the quality of construction, but also the construction period, budget control, and subsequent user experience. It is recommended that companies do not just compare prices, but evaluate the team's overall project management capabilities.

1. Does the company have a proven track record of commercial office turnkey projects?

Commercial office space renovations differ from residential renovations, and the construction work is usually more complex. Therefore, it is recommended to prioritize teams with experience in turnkey commercial office projects. You can check whether they have completed projects for corporate headquarters, technology companies, offices, and shared workspaces to understand whether they are familiar with the space requirements and construction processes of different industries.

2. Does it provide a complete one-stop service?

High-quality commercial office turnkey companies typically provide a one-stop service, from needs assessment, office design and planning, office interior design, engineering construction, mechanical and electrical integration, fire safety application to final acceptance.

3. Does it possess professional engineering integration capabilities?

When choosing a turnkey company, you can find out if it has the ability to integrate various work items and can properly arrange the construction sequence to avoid rework or delays due to poor coordination of different trades.

4. Is the pricing transparent and is the scope of work complete?

A quotation should clearly list all project contents, scope of work, materials used, brand, specifications and quantities, rather than just providing a total price. A complete and transparent quotation helps companies understand budget allocation and reduces the risk of additional costs arising during construction due to differing understandings of the project.

5. Does the company provide comprehensive project management and after-sales service?

A comprehensive commercial office turnkey project should not only include construction completion, but also progress reporting, quality management, final acceptance, and after-sales service. It is recommended to confirm whether there is a dedicated project manager in charge, and whether equipment warranty, maintenance assistance, or subsequent space adjustment services are provided after completion.

6. Can you provide customized planning based on your company's needs?

Every company has different industry characteristics, work patterns, and brand positioning. Excellent commercial office turnkey teams will not use standardized designs, but will plan the most suitable office space according to the company's needs.

How to control the budget for turnkey office projects?

The most common reasons for budget overruns are incomplete planning in the early stages, frequent changes during construction, or incorrect budget allocation. Before a project starts, details should be confirmed as much as possible. The clearer the requirements are, the fewer additional works will be required during construction, and the easier it will be to control the budget.

1. Prioritize investment in basic and long-term projects.

In office renovations, basic infrastructure such as water and electricity, air conditioning, fire protection, and low-voltage electrical systems are long-term projects and their quality should not be compromised to save on budget.

2. Select suitable materials and standardized practices

Material selection directly impacts the overall budget of a turnkey office project. Not all spaces require high-priced materials. By using standardized design and appropriate material combinations, construction costs can be reduced, the construction period can be shortened, and subsequent maintenance convenience can be improved.

3. Reserve an appropriate amount of contingency funds.

During office renovation, unforeseen circumstances may arise, such as hidden pipelines, building structure limitations, or equipment adjustments. It is recommended that companies set aside approximately 5% to 10% in their total budget as a contingency fund to handle necessary additional work.

Office turnkey solutions recommended | B-Studio

Whether it's a corporate headquarters, a technology company, a startup office, or a commercial space, B-Studio can tailor-make an office environment that combines brand image, spatial functionality, and work efficiency based on the company's brand positioning, work mode, and future development needs, ensuring that every design truly meets the company's operational requirements.

B-Studio's team possesses national architectural backgrounds and offers top-tier turnkey services, covering everything from spatial aesthetics and MEP/VHS integration to fire safety compliance applications. This allows businesses to smoothly complete their projects without needing to coordinate with multiple vendors.Welcome to learn more.

Frequently Asked Questions (FAQ)

Q1: Is it really cheaper to hire a turnkey company than to hire individual work teams yourself?

A1: On the surface, subcontracting saves on the management fees of turnkey projects. However, if even one work team makes a mistake, the resulting rework costs and delays usually far exceed the management costs of turnkey projects. Turnkey companies, on the other hand, have more bargaining power over materials and wages due to their long-term and stable work teams, and their pricing is more transparent and easier to control.

Q2: During the construction period, as the business owner, do I need to go to the site every day to supervise the construction?

A2: No need. That's precisely the value of using a turnkey contractor. The foreman will supervise the work, progress, and quality on-site, and will regularly provide you with daily construction reports and on-site photos. It's recommended to be present at specific milestones (such as after demolition is completed, after confirming the plumbing and electrical wiring, before the woodwork is finished, and during final acceptance).

Q3: Why is interior decoration review mandatory for commercial office renovations?

A3: According to regulations, any alteration to fixed partitions, fireproof ceilings, or fire-resistant structures in buildings intended for public use requires an interior renovation permit from the government. Starting work without prior notice, hoping to get away with it, could result in fines of NT$60,000 to NT$300,000, and even being ordered to halt construction and have the structures demolished – a costly mistake.

Creating a high-quality office | Office design company

To create a high-quality office, in selecting...Office design companyYou must put in extra effort when choosing a contractor. These days, there are plenty of contractors who rush through the work after taking on a project, affecting both the quality of the work and the progress of the renovation. Therefore, careful selection is crucial.Office interior design companyIn such cases, it is advisable to first inquire about the reputation within the industry or with existing clients to confirm whether the other party has [reputation/sales practices].Office decoration designPractical experience, and review past casesOffice design caseThis article is written by a professional interior design company. B-Studio This guide will help you understand the principles of choosing an office design company, so you can find a truly reliable team to work with.

Office design company selection principles

Choosing an officeInterior designCompanies that only focus on price often suffer significant losses after construction begins. Commercial space decoration involves complex mechanical and electrical systems, fire protection, and departmental traffic flow, among other practical issues. Without relevant practical experience in office design, discrepancies can easily arise during the construction phase. Therefore, the following selection principles can be considered when choosing a reliable design team:

Legal renovation license and qualifications

The company must possess a building interior decoration business registration certificate and an interior decoration professional technician registration certificate. These are the most basic requirements, and can be extended to...National Construction Management Information System PortalAccording to research, most office building renovations require interior decoration review and fire safety modification applications. Hiring unlicensed contractors or individual studios can lead to work stoppages and fines, as well as serious delays in construction if reported or if the inspection fails.

Specialized division of labor team

Ask about the other party's on-site management mechanism. Professional companies will not let the designer handle everything from start to finish. Instead, they will assign a dedicated project manager to coordinate the progress, the designer to be responsible for the drawings, and a construction supervisor to be stationed on-site. This way, the project progress can be accurately tracked.

Real commercial air travel projects and industry experience

Prioritize checking whether the other party has experience with office projects of similar size or in the same industry to understand their understanding of different work styles in the technology, finance, or startup industries.

Warranty and after-sales service

Offices are used frequently, and hardware wears out quickly. The contract must specify a clear after-sales warranty period. More importantly, it must specify the speed of on-site response after a repair request, to avoid the design company becoming unreachable after completion.

You may want to know more:[Office Layout] How to plan? 2 steps to teach you how to create a comfortable and efficient office space configuration!

Office decoration design budget and process planning

The most common problems in office decoration are not the quality of the design, but rather the failure to properly manage the budget and process from the beginning. Insufficient planning in the early stages can easily lead to additional costs, delays in the construction period, and even affect normal operations. A reasonable process plan should start with professional on-site measurements, go through needs interviews, floor plan confirmation, 3D rendering discussions, and finally review of detailed construction drawings and cost estimates. Close communication between both parties is required at each stage to achieve the best balance between design concepts, practical functions, and the company's budget.

Budget control priorities

Detailed quotation:

The clearer the quotation, the fewer disputes and additional costs will occur later. It is recommended to confirm that each item of work, material, size, and quantity is listed completely to avoid using vague descriptions.

Phased payment assessment:

Following common industry payment methods, such as deposit, commencement payment, interim payment and final payment (acceptance payment), each payment should correspond to the actual progress of completion to avoid paying a large sum of money at once.

Reserve additional budget flexibility:

Office building construction often involves unforeseen circumstances, so it is recommended to reserve 5% to 10% in the total budget as a contingency fund to deal with unexpected adjustments on site.

Process Planning

Project schedule:

The design company is required to provide a detailed construction schedule, including timelines for demolition, plumbing and electrical work, carpentry, painting, and the delivery of system cabinets, in order to arrange the delivery of office equipment.

Application period for fire protection and building management:

Interior renovation reviews and fire safety changes for office buildings typically take 2 to 4 weeks. This review period must be incorporated into the overall timeline in advance to avoid delays in commencement of work.

The design drawings were gradually confirmed:

From floor plan to construction drawings, each stage must be confirmed to avoid skipping details and starting construction directly, which can easily increase the cost of subsequent modifications.

On-site change management:

If any adjustments are needed during construction, they should be documented in writing and confirmed with a quote to avoid discrepancies in understanding after completion due to verbal decisions.

Acceptance and delivery process

Upon completion, the process should include initial inspection, correction of defects, and re-inspection to confirm that the functions are normal and the details are completed before the final payment is made.

You may want to know more:What is a reasonable office space per person? Understand the 4 principles of office space planning at a glance.

Office design case

Tech-inspired Modern Style | Garena

The overall space and circulation are planned with infinite flow, naturally connecting the main functional areas to create an open and flexible borderless workspace.

Large touchscreens or projection walls are set up to display company data, game highlights, and employee creative submissions in real time. The overall design echoes the brand spirit, making the office not just a place to work, but a workspace that can inspire communication, creativity, and team cohesion.

Japanese minimalist style | Hitachi

Hitachi's office space is based on Japanese minimalism, with an overall design emphasizing openness, brightness, and comfort. The space planning reflects a meticulous consideration of the work rhythm, with clear separation of active and quiet areas. This allows public areas to become places for natural interaction, while focused work areas maintain quiet and order, making the space more comfortable to use.

Meeting spaces often use aluminum-framed glass partitions instead of traditional solid walls. While maintaining boundaries, this also allows light and sight lines to extend, making the overall space feel more spacious and transforming the office into a space where teams can interact naturally and collaborate smoothly.

Modern Style | Songjiang Style Office

The design of the Songjiang Fengcai office originates from the brand itself, directly translating its philosophy and spirit into spatial language. The overall space is outlined with galvanized iron curved lines, resembling an opened jewelry box—understated yet meticulous, conveying the brand's emphasis on quality at first glance.

The jewelry box becomes the core of the space, and the overall planning clearly reflects the brand's attention to detail and dedication to customer experience. The jewelry box element is extended to every detail of the space, making sophistication, focus and professionalism a constant atmosphere in the office.

You may want to know more:How to create a Nordic-style office? 4 essential elements to create an ideal working environment

Office Interior Design Company | B-Studio

B-STUDIO has been established for 20 years. Founded by architect and creative director Ben, the company holds professional certifications such as architect, elderly care promoter, and barrier-free facility designer. Over the years, it has accumulated rich practical experience, and its works have won numerous international awards, including the German iF Design Award, the Italian A' Design Award, the Japanese GOOD Design Award, the Korean K-Design Award, and the C+ Innovation China Space Design Art Competition.

B-STUDIO is comprised of a professional team specializing in the integrated planning of office and commercial spaces. Starting with needs and focusing on practical use, we ensure that spaces truly serve people. Welcome to contact us.connectLet B-STUDIO become your professional partner for your ideal space.

Frequently Asked Questions (FAQ)

Q1: Is it necessary to have a complete budget before designing an office?

Before discussing design, it is recommended to first determine a general budget range. It does not need to be precise down to every single item, but at least there should be an upper and lower limit. This way, the design company can propose a feasible plan based on the actual conditions, avoiding the situation where the budget is found to be too far off after the design is completed, requiring repeated revisions.

Q2: Should the office design and construction be done by the same company?

Communication costs are usually lower when working with the same company, and there is less chance of discrepancies between design and construction. Responsibility is also clearer. If design and construction are separate, it is recommended to clearly write down the drawings, materials, methods and acceptance standards before signing the contract to avoid misunderstandings in the process.

Q3: How are design fees usually calculated?

Design fees are mostly assessed based on the size of the space or the scope of the project. The scope of the project usually includes needs assessment, floor plan configuration, 3D rendering, and construction drawings. The actual cost will vary depending on the depth of the design and the number of revisions. It is recommended to clarify the scope of services and payment methods in the early stages. If the design and construction are handled by the same team, some companies will also offer a design fee credit, which can be included in the assessment.

2026-06-27 In blog, design trends, office design

[Latest 2026] 7 Selected Office Design Cases: Bringing Efficiency and Aesthetics Back to the Space

When planning office space, many people start with the office design style, but spatial configuration and circulation design are equally important. Different industries and teams of different sizes have different needs for office design and planning.

This article compiles seven office design examples, from style to practical planning, to help you create an office space that is both aesthetically pleasing and functional.

4 Key Points to Consider Before Designing and Planning Your Office

Before planning an office design, it's easy to overlook actual usage needs, aside from style selection. Whether it's a small office or a headquarters space, clarifying the space's own conditions in the early stages of design is crucial to ensuring the overall office decoration design is closer to actual needs and to better control office design costs.

Office Design Focus 1 | Starting with the floor area, plan the most suitable space configuration

The size of the space directly affects the office layout, such as whether to use open seating, whether to need meeting rooms or private workspaces. By rationally allocating work areas, common areas, and rest areas, the overall space can be made more flexible.

Office Design Focus 2 | Create a work environment that meets the team's needs based on team operations.

Different departments have different space requirements. For example, business teams need more space for communication, while the finance department prefers a quiet working environment. When designing and planning the office, the layout should be divided according to the actual number of users and the characteristics of each department.

Office Design Focus 3: Optimize Traffic Flow for Smoother Work Processes

Good traffic flow planning can reduce unnecessary interference. For example, high-frequency use areas (copying area, meeting room) can be set up in appropriate locations to avoid affecting the main work area.

Office Design Focus 4: Improve Storage Integration and Enhance Space Utilization Flexibility

An office space without proper storage design can easily become cluttered and reduce work efficiency. Consider system cabinet designs or centralized equipment configuration to improve the overall tidiness of the space.

Analysis of 7 Office Design Cases

Office Design Case 1 | Modern Minimalist Style: A Balance Between Simplicity and Functionality

This modern office design case uses a modern minimalist style as its main design theme, balancing aesthetics and practicality within a limited space. Through open layout and material matching, a bright and orderly work environment is created.

In terms of design concept,"Simple but not monotonous"With gray and white tones as the core, paired with wooden elements, the space is designed to reduce visual oppression while increasing warmth. Natural light is introduced through glass partitions, maintaining a sense of openness and transparency throughout the space.

Key points of spatial planning:

An open seating arrangement is adopted to increase team interaction and space utilization.
Using glass partitions to separate spaces, balancing privacy and a sense of openness.
The materials are mainly in low-saturation colors, emphasizing overall consistency.
Lighting zones are designed to meet the needs of different work scenarios.

Office Design Case 2 | Creative Design to Enhance Team Vitality

This case study uses urban nature as its core concept, combining office, communication, and living areas to create a multifunctional space that integrates creation and sharing. Unlike traditional office designs that emphasize efficiency, this case focuses more on creating an atmosphere that allows employees to inspire and interact in a natural and relaxed environment.

In the overall office design, the boundaries between work and life are blurred through the connection between indoor and outdoor spaces. Natural materials and green elements are used to create a comfortable and expansive spatial experience, allowing the team to freely communicate and share ideas, thus fostering a more vibrant creative atmosphere.

Key points of spatial planning:

Primarily designed with an open layout to meet work and communication needs.
Incorporating greenery and natural elements enhances spatial comfort.
Connecting indoor and outdoor spaces to create an extended user experience

Office Design Case 3 | Small Office Design: Efficient Use of Limited Space

Small office design, based on limited space, creates a multi-functional space that combines work and living through space integration and functional transformation. The overall design is based on..."Small space creates a grand vision"Starting from this point, we aim to make flexible use of every corner.

In terms of design concept, large floor-to-ceiling windows are used to bring in natural light, enhancing the sense of openness of the space, while visual extension reduces the feeling of oppression.

Key points of spatial planning:

Make good use of floor-to-ceiling windows to enhance the overall sense of spaciousness.
Creating layers and increasing the richness of space through furniture arrangement
Integrating work and communication functions in a small space

Office Design Case 4 | Corporate Headquarters Office Design: Brand and Space Integration

This project is the design of a corporate headquarters office with a floor area of 100 square meters. Through the connection of space, color and function, it establishes communication nodes between people, while showcasing the company's stable and consistent brand image.

The design uses a gray color scheme as the main theme, without excessive decoration or strong colors, allowing the space to return to purity and rationality, creating a calm and professional office atmosphere. The space planning includes as many as 10 meeting rooms, serving as important mediums for communication and collaboration among teams, ensuring the overall circulation revolves around exchange and interaction.

Key points of spatial planning:

Using gray tones to unify the visual identity and strengthen brand consistency.
Multiple meeting room configurations improve cross-departmental communication efficiency
Using "intermediary spaces" to connect the overall circulation and usage scenarios

Office Design Case 5 | Executive Office Design: Balancing Privacy and Image

This office design emphasizes a balance between professional image and privacy needs. As an extension of the executive's office and reception area, it not only needs to meet daily office functions but also convey a stable and trustworthy brand image.

In terms of design concept, the use of low-saturation colors and understated materials, such as wood and metal details, creates a restrained yet sophisticated spatial atmosphere. At the same time, the interplay of glass partitions and solid walls maintains visual openness while ensuring necessary privacy and a quiet environment.

Key points of spatial planning:

Combining glass and solid partitions to achieve both a sense of openness and privacy.
Using solid materials enhances the overall quality of the space.
It combines reception and meeting areas, creating a professional first impression.
Traffic flow separation design to avoid disrupting the supervisor's work rhythm

Office Design Case 6 | Personal Office Design: Balancing Focus and Efficiency

This case study showcases a personal office design with a minimalist and sleek aesthetic. Through precise configuration and storage integration, it creates a focused and highly efficient work environment. The overall design emphasizes minimizing distractions, allowing users to maintain a stable work rhythm over extended periods.

The design uses light-colored wood and white as the base to create a clean and soft spatial atmosphere, reducing visual burden. At the same time, the use of system cabinets and hidden storage design keeps the work area tidy and orderly.

Key points of spatial planning:

The integrated storage design enhances the tidiness of the space.
Plan an L-shaped work surface to increase flexibility and workspace.
Combining ergonomic chair and desk height to improve comfort during long work sessions.
Reduce visual fatigue by using indirect lighting and uniform light sources.

Office Design Case 7 | Meeting Room Design: A Space to Enhance Communication Efficiency

This meeting room design employs a minimalist and low-distraction spatial language, using light-colored walls paired with clean lines to focus the visual attention on the meeting content itself. A rectangular conference table is centrally located, making it easier for participants to focus on the presentation or speaker, while also ensuring optimal viewing angles during presentations.

Key points of spatial planning:

The rectangular conference table configuration is suitable for presentations and discussions.
Integrating projection and presentation equipment enhances meeting convenience.
Even lighting distribution avoids visual disturbance and fatigue.
The space is designed to be simple and focused on the meeting's discussion content.

From office space planning to detailed design, B-STUDIO shapes your unique office style.

Office design is not just about choosing a style; it's also about a company's daily operations and overall brand image. From space configuration and circulation planning to materials and details, every aspect affects the actual user experience.

B-STUDIO With a diverse portfolio of office design cases, we can provide customized office design planning suggestions based on the needs and space conditions of different industries, helping companies create a work environment that is both aesthetically pleasing and functional.

If you are thinking about how to plan your ideal office space, welcome.connect B-STUDIOLearn more about office design cases and planning advice to help you complete every step from conception to implementation.

[Company Relocation] How to Plan? A Comprehensive Guide to Company Relocation Costs, Procedures, Preparations, and Office Renovation

How to estimate company relocation costs? First, break down the costs of relocation and the new office.

What are the costs involved in moving a company? Let's break down the expenses into several categories.

How to budget for company relocation? You can use this method to estimate first.

Company relocation case study: How to budget for reorganizing an office for 30 people?

How should the company relocation process be arranged? It is recommended to start planning 8-12 weeks in advance.

Company Relocation Timeline

The first stage of company relocation: First, determine why you need to move.

Phase Two of Company Relocation: Confirming New Office and Renovation Needs

The third phase of the company relocation: renovation, inspection, and formal move-in.

What preparations are needed for a company relocation? A comprehensive list of company relocation checklists and precautions.

Company relocation checklist: Furniture, equipment, and documents must be inventoried first.

Important things to note when relocating a company: Don't wait until the move is complete to deal with network, electricity, and access control systems.

Before moving offices, it's best to arrange an "instantaneous check."

When is the right time to redesign the new office space during an office relocation?

Seating arrangements based on employee numbers and work patterns

Meeting rooms and public spaces should also be included in the planning.

Office renovation should be planned before moving.

B-Studio | Thinking ahead before the company relocation: starting with the planning of the new office

Office Rental Considerations | Complete Guide to Office Rent, Differences Between Grade A/B/C Offices, and Lease Templates

How to Choose an Office for Rent? Master These 8 Key Points

Transportation and Geographical Location

Office rent and area budget

Network and Office Equipment

Spatial planning and future expansion flexibility

Lighting and sound insulation

Access control and entry security

Air Conditioning Configuration and Cost Calculation Method

Property Management and Environmental Atmosphere

What is the definition of a Class A office? What are the differences between a Class B and Class C office?

Which is the best choice: renting a personal office, a small office, or a business center?

Important things to note when renting an office: 5 details you can't ignore before signing the contract

Does it comply with building and fire protection regulations?

Are there any hidden fees outside of the rent and contract?

Are there reasonable breach of contract and termination clauses?

Is there a risk of subletting by a third party?

Can you provide a formal invoice or receipt?

Key clauses in a sample office lease – read carefully before signing.

How to register for office rental? Application requirements and document preparation.

A Must-Read for Office Rental Beginners! A Comprehensive Compilation of Frequently Asked Questions

Q1: What is the general market price for office rent?

Q2: What are the differences between renting a personal office and renting a business center?

Q3: How long does an office lease usually last?

Q4: If the company expands in the future, can the lease be adjusted?

Q5: Is it mandatory to rent a Grade A office for office registration?

After renting an office, we recommend B-Studio for space design.

How to design a marketing office? 5 key planning points to create an open-plan office that inspires creativity.

Why do marketing companies prefer open-plan offices? Two key factors to know.

Instant communication

Improve collaboration efficiency

Planning an open-plan office? Master these 3 key design points first.

Flexible adjustment of office openness

Planning diverse micro-collaboration zones

Create sound zones and pair them with a quiet space.

Deconstructing 5 key spaces in an open-plan office to easily create an efficient and comfortable work environment.

Supervisor Space

Meeting space

Shooting space

Flexible workspace

Reserve space for expansion

Startup Office Case Study – Google Office

Work-health balance

Barrier-free space

Local cultural design

New office case study – Hitachi Office

Bright environment

Enhance cohesion

cross-departmental communication

Two key design trends for startup offices: creating a friendly work environment

Smart Office

Healthy office

Answer 3 common questions about open-plan offices!

1. How much budget should I prepare for creating an open-plan office?

2. How to reduce noise pollution in open-plan offices?

3. Can we start working immediately after the office renovation is completed?

Looking to plan an open-plan office? B-Studio creates innovative work environments for you!

How to create an efficient work environment in the tech industry? Five key design considerations and case studies.

What are the trends in IT offices within the technology industry?

1. Flexible work arrangements are becoming mainstream, and spaces need to retain flexibility for adjustment.

2. From office spaces to brand displays, corporate image becomes a key design focus.